Review criteria
- +Unit by type and rent
- +Occupied, notice, available status
- +Available date
- +Vacancy roll-up
Unit Availability Board in Apartment Leasing Office
The Unit Availability Board is a copy-ready spreadsheet for apartment leasing office that tracks units, type, rent, available, status. It opens unchanged in both Google Sheets and Excel, needs no add-ons or macros, and takes about 15 minutes to set up.
Last updated: August 2026
Excel workbook · opens in Google Sheets · 3 tabs · no sign-up
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What’s inside “Unit Availability Board”
Tabs: How to use · Units · SummaryFormat: Excel (.xlsx) · opens in Google SheetsSetup: About 15 minutesColumns: 9
Columns (grey = calculated for you)
- Unit
- Floor plan
- Sq ft
- Market rent
- Status
- Available date
- Special
- Rent per sq ft
- Days vacant
- Open the Units tab and replace the sample rows with your own — one row per entry. Formulas fill in automatically for new rows.
- Keep every unit on the board with its status and available date. Days vacant goes amber at 14 days and red at 30.
- Filter Status to pull today's available list for walk-ins; Rent per sq ft keeps pricing consistent across plans.
- Using Google Sheets? Upload the file to Google Drive, then open it with Google Sheets (or File → Import in an open sheet). Formulas, dropdowns and highlights carry over.
The file opens locally on your device — nothing is uploaded, and you own the copy outright.
Unit Availability Board
About this template
It is built for people who want results without another subscription: leasing offices tracking availability. The whole template is free to copy — there is no paid tier. Because it is a plain spreadsheet, you own your data outright and can shape every column to how you actually work.
Review evidence
What to verify before choosing Unit Availability Board
Use the review criteria below to decide whether this template fits your workflow.
Often worth considering when
- +Leasing offices tracking availability
- +Anyone knowing upcoming vacancies
Pause before choosing when
- -PMS integration
- -Website sync
About Apartment Leasing Office
Why people consider this option
- +Track leads, availability, and renewals without paid software
- +Keep every unit and prospect in a file you own
- +Know occupancy and upcoming renewals
What to review before acting
- -No property-management-system integration without a tool
- -Larger portfolios eventually need PM software
Trust FAQ
Questions people ask before copying a template
Does the Unit Availability Board work in both Google Sheets and Excel?
Yes. It is built with standard functions and no macros, so it opens and works the same in Google Sheets or Microsoft Excel — on desktop or your phone.
Is the Unit Availability Board really free?
The core template is free to copy and use. There is no paid tier — download the Excel workbook, replace the sample rows with your own, and you are ready to work.
What does the Unit Availability Board track?
It tracks units, type, rent, available, status. The workbook comes with these columns plus the formulas, dropdowns and highlights already set up. Replace the sample rows and the totals update as you go.