Review criteria
- +Lease by unit and expiration
- +Renewal offer and increase
- +Renewed vs. notice status
- +Expiring-soon flags
Lease Renewal Tracker in Apartment Leasing Office
The Lease Renewal Tracker is a copy-ready spreadsheet for apartment leasing office that tracks leases, unit, expires, offer, status. It opens unchanged in both Google Sheets and Excel, needs no add-ons or macros, and takes about 15 minutes to set up.
Last updated: August 2026
Excel workbook · opens in Google Sheets · 3 tabs · no sign-up
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What’s inside “Lease Renewal Tracker”
Tabs: How to use · Renewals · SummaryFormat: Excel (.xlsx) · opens in Google SheetsSetup: About 15 minutesColumns: 10
Columns (grey = calculated for you)
- Unit
- Resident
- Lease end
- Current rent
- Offer increase
- Offer sent
- Response due
- Status
- New rent
- Days to lease end
- Open the Renewals tab and replace the sample rows with your own — one row per entry. Formulas fill in automatically for new rows.
- Send renewal offers 60–90 days before lease end (or as your state requires) and set a response due date.
- Days to lease end goes amber inside 60 days; Response due turns red if a resident hasn't answered.
- Using Google Sheets? Upload the file to Google Drive, then open it with Google Sheets (or File → Import in an open sheet). Formulas, dropdowns and highlights carry over.
The file opens locally on your device — nothing is uploaded, and you own the copy outright.
Lease Renewal Tracker
About this template
It is built for people who want results without another subscription: leasing offices managing renewals. The whole template is free to copy — there is no paid tier. Because it is a plain spreadsheet, you own your data outright and can shape every column to how you actually work.
Review evidence
What to verify before choosing Lease Renewal Tracker
Use the review criteria below to decide whether this template fits your workflow.
Often worth considering when
- +Leasing offices managing renewals
- +Anyone reducing turnover
Pause before choosing when
- -E-signature integration
- -Automated offers
About Apartment Leasing Office
Why people consider this option
- +Track leads, availability, and renewals without paid software
- +Keep every unit and prospect in a file you own
- +Know occupancy and upcoming renewals
What to review before acting
- -No property-management-system integration without a tool
- -Larger portfolios eventually need PM software
Trust FAQ
Questions people ask before copying a template
Does the Lease Renewal Tracker work in both Google Sheets and Excel?
Yes. It is built with standard functions and no macros, so it opens and works the same in Google Sheets or Microsoft Excel — on desktop or your phone.
Is the Lease Renewal Tracker really free?
The core template is free to copy and use. There is no paid tier — download the Excel workbook, replace the sample rows with your own, and you are ready to work.
What does the Lease Renewal Tracker track?
It tracks leases, unit, expires, offer, status. The workbook comes with these columns plus the formulas, dropdowns and highlights already set up. Replace the sample rows and the totals update as you go.