Review criteria
- +Lead by prospect and source
- +Tour, application, approved stages
- +Desired unit and move date
- +Conversion view
Leasing Lead Tracker in Apartment Leasing Office
The Leasing Lead Tracker is a copy-ready spreadsheet for apartment leasing office that tracks leads, prospect, source, stage, status. It opens unchanged in both Google Sheets and Excel, needs no add-ons or macros, and takes about 15 minutes to set up.
Last updated: August 2026
Excel workbook · opens in Google Sheets · 4 tabs · no sign-up
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What’s inside “Leasing Lead Tracker”
Tabs: How to use · Leads · Funnel · SummaryFormat: Excel (.xlsx) · opens in Google SheetsSetup: About 15 minutesColumns: 9
Columns (grey = calculated for you)
- Lead date
- Prospect
- Phone / email
- Source
- Desired plan
- Move-in date
- Stage
- Next follow-up
- Agent
- Open the Leads tab and replace the sample rows with your own — one row per entry. Formulas fill in automatically for new rows.
- Log every inquiry with its source so you know which listing sites earn their fee.
- Set a Next follow-up date after each touch; it turns red when missed. The Summary and Funnel tabs show stage counts and conversion.
- Using Google Sheets? Upload the file to Google Drive, then open it with Google Sheets (or File → Import in an open sheet). Formulas, dropdowns and highlights carry over.
The file opens locally on your device — nothing is uploaded, and you own the copy outright.
Leasing Lead Tracker
About this template
It is built for people who want results without another subscription: leasing offices tracking prospects. The whole template is free to copy — there is no paid tier. Because it is a plain spreadsheet, you own your data outright and can shape every column to how you actually work.
Review evidence
What to verify before choosing Leasing Lead Tracker
Use the review criteria below to decide whether this template fits your workflow.
Often worth considering when
- +Leasing offices tracking prospects
- +Anyone measuring source conversion
Pause before choosing when
- -PMS integration
- -Automated follow-up
About Apartment Leasing Office
Why people consider this option
- +Track leads, availability, and renewals without paid software
- +Keep every unit and prospect in a file you own
- +Know occupancy and upcoming renewals
What to review before acting
- -No property-management-system integration without a tool
- -Larger portfolios eventually need PM software
Trust FAQ
Questions people ask before copying a template
Does the Leasing Lead Tracker work in both Google Sheets and Excel?
Yes. It is built with standard functions and no macros, so it opens and works the same in Google Sheets or Microsoft Excel — on desktop or your phone.
Is the Leasing Lead Tracker really free?
The core template is free to copy and use. There is no paid tier — download the Excel workbook, replace the sample rows with your own, and you are ready to work.
What does the Leasing Lead Tracker track?
It tracks leads, prospect, source, stage, status. The workbook comes with these columns plus the formulas, dropdowns and highlights already set up. Replace the sample rows and the totals update as you go.