Review criteria
- +Service history per machine
- +Next-due and downtime columns
- +Repair-cost totals
- +Works in Google Sheets and Excel
Machine Maintenance Log in Laundromat
The Machine Maintenance Log is a copy-ready spreadsheet for laundromat that tracks machines, service, date, cost, next due. It opens unchanged in both Google Sheets and Excel, needs no add-ons or macros, and takes under 10 minutes to set up.
Last updated: August 2026
Excel workbook · opens in Google Sheets · 3 tabs · no sign-up
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What’s inside “Machine Maintenance Log”
Tabs: How to use · Machines · StatusFormat: Excel (.xlsx) · opens in Google SheetsSetup: Under 10 minutesColumns: 11
Columns (grey = calculated for you)
- Machine #
- Type
- Make / model
- Last service
- Service
- Service every (days)
- Status
- Down since
- Repair cost to date
- Next service
- Days down
- Open the Machines tab and replace the sample rows with your own — one row per entry. Formulas fill in automatically for new rows.
- Down machines lose money every day; Days down turns amber after 3 days.
- High repair cost to date shows which machines to replace next.
- Using Google Sheets? Upload the file to Google Drive, then open it with Google Sheets (or File → Import in an open sheet). Formulas, dropdowns and highlights carry over.
The file opens locally on your device — nothing is uploaded, and you own the copy outright.
Machine Maintenance Log
About this template
It is built for people who want results without another subscription: owners tracking machine upkeep. It is completely free — copy it and it is yours to keep. Because it is a plain spreadsheet, you own your data outright and can shape every column to how you actually work.
Review evidence
What to verify before choosing Machine Maintenance Log
Use the review criteria below to decide whether this template fits your workflow.
Often worth considering when
- +Owners tracking machine upkeep
- +Anyone reducing out-of-order downtime
Pause before choosing when
- -IoT machine monitoring
- -Automatic alerts
About Laundromat
Why people consider this option
- +Track revenue, machines, and wash-dry-fold without paid software
- +Watch revenue per machine and utilization
- +Keep maintenance from causing downtime
What to review before acting
- -No card-system or machine-network integration
- -Multi-store operators eventually need software
Trust FAQ
Questions people ask before copying a template
Does the Machine Maintenance Log work in both Google Sheets and Excel?
Yes. It is built with standard functions and no macros, so it opens and works the same in Google Sheets or Microsoft Excel — on desktop or your phone.
Is the Machine Maintenance Log really free?
Yes, it is completely free to copy and keep. There is no account, paywall, or trial.
What does the Machine Maintenance Log track?
It tracks machines, service, date, cost, next due. The workbook comes with these columns plus the formulas, dropdowns and highlights already set up. Replace the sample rows and the totals update as you go.