Review criteria
- +Booking by property and channel
- +Check-in and check-out dates
- +Rate, fees, and payout
- +Occupancy view
Vacation Rental Booking Tracker in Vacation Rental Management
The Vacation Rental Booking Tracker is a copy-ready spreadsheet for vacation rental management that tracks bookings, property, guest, dates, total. It opens unchanged in both Google Sheets and Excel, needs no add-ons or macros, and takes about 15 minutes to set up.
Last updated: August 2026
Excel workbook · opens in Google Sheets · 3 tabs · no sign-up
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What’s inside “Vacation Rental Booking Tracker”
Tabs: How to use · Bookings · TotalsFormat: Excel (.xlsx) · opens in Google SheetsSetup: About 15 minutesColumns: 12
Columns (grey = calculated for you)
- Property
- Guest
- Channel
- Check-in
- Check-out
- Nightly rate
- Cleaning fee
- Channel fee %
- Nights
- Gross
- Net payout
- Overlaps
- Open the Bookings tab and replace the sample rows with your own — one row per entry. Formulas fill in automatically for new rows.
- Overlaps turns red when a property is double-booked; sync calendars between channels to prevent it.
- Channel fee % is the host-side fee; check each platform's fee model for your account.
- Using Google Sheets? Upload the file to Google Drive, then open it with Google Sheets (or File → Import in an open sheet). Formulas, dropdowns and highlights carry over.
The file opens locally on your device — nothing is uploaded, and you own the copy outright.
Vacation Rental Booking Tracker
About this template
It is built for people who want results without another subscription: managers tracking multi-property bookings. The whole template is free to copy — there is no paid tier. Because it is a plain spreadsheet, you own your data outright and can shape every column to how you actually work.
Review evidence
What to verify before choosing Vacation Rental Booking Tracker
Use the review criteria below to decide whether this template fits your workflow.
Often worth considering when
- +Managers tracking multi-property bookings
- +Anyone watching occupancy and revenue
Pause before choosing when
- -Channel-manager sync
- -Dynamic pricing
About Vacation Rental Management
Why people consider this option
- +Track bookings, cleaning, and owner payouts without paid software
- +Keep every property and reservation in a file you own
- +Know occupancy and owner statements
What to review before acting
- -No channel manager or dynamic pricing without a tool
- -Growing managers eventually need vacation-rental software
Trust FAQ
Questions people ask before copying a template
Does the Vacation Rental Booking Tracker work in both Google Sheets and Excel?
Yes. It is built with standard functions and no macros, so it opens and works the same in Google Sheets or Microsoft Excel — on desktop or your phone.
Is the Vacation Rental Booking Tracker really free?
The core template is free to copy and use. There is no paid tier — download the Excel workbook, replace the sample rows with your own, and you are ready to work.
What does the Vacation Rental Booking Tracker track?
It tracks bookings, property, guest, dates, total. The workbook comes with these columns plus the formulas, dropdowns and highlights already set up. Replace the sample rows and the totals update as you go.