Review criteria
- +Gross margin and markup from cost and price
- +Break-even units and target-price solver
- +Per-product comparison
- +Works in Google Sheets and Excel
Profit Margin Calculator in Small Business
The Profit Margin Calculator is a copy-ready spreadsheet for small business that tracks cost, price, margin %, markup, break-even. It opens unchanged in both Google Sheets and Excel, needs no add-ons or macros, and takes under 10 minutes to set up.
Last updated: August 2026
Excel workbook · opens in Google Sheets · 3 tabs · no sign-up
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What’s inside “Profit Margin Calculator”
Tabs: How to use · Products · Break-evenFormat: Excel (.xlsx) · opens in Google SheetsSetup: Under 10 minutesColumns: 9
Columns (grey = calculated for you)
- Product
- Unit cost
- Price
- Units sold (month)
- Gross profit each
- Margin
- Markup
- Price for target margin
- Gross profit (month)
- Open the Products tab and replace the sample rows with your own — one row per entry. Formulas fill in automatically for new rows.
- Margin is profit as a share of price; markup is profit as a share of cost. A 50% margin is a 100% markup.
- Price for target margin shows what to charge; the Break-even tab checks whether gross profit covers your fixed costs.
- Using Google Sheets? Upload the file to Google Drive, then open it with Google Sheets (or File → Import in an open sheet). Formulas, dropdowns and highlights carry over.
The file opens locally on your device — nothing is uploaded, and you own the copy outright.
Profit Margin Calculator
About this template
It is built for people who want results without another subscription: owners pricing products for real profit. It is completely free — copy it and it is yours to keep. Because it is a plain spreadsheet, you own your data outright and can shape every column to how you actually work.
Review evidence
What to verify before choosing Profit Margin Calculator
Use the review criteria below to decide whether this template fits your workflow.
Often worth considering when
- +Owners pricing products for real profit
- +Anyone checking margin before discounting
Pause before choosing when
- -Full cost-accounting allocation
- -Live supplier pricing
About Small Business
Why people consider this option
- +Run the books without paying for accounting software you barely use
- +Hand the same sheet to your accountant at tax time — no export needed
- +Customize categories to how your business actually operates
What to review before acting
- -No automatic bank feed unless you add a sync tool
- -Outgrows a spreadsheet once you need payroll or multi-user accounting
Trust FAQ
Questions people ask before copying a template
Does the Profit Margin Calculator work in both Google Sheets and Excel?
Yes. It is built with standard functions and no macros, so it opens and works the same in Google Sheets or Microsoft Excel — on desktop or your phone.
Is the Profit Margin Calculator really free?
Yes, it is completely free to copy and keep. There is no account, paywall, or trial.
What does the Profit Margin Calculator track?
It tracks cost, price, margin %, markup, break-even. The workbook comes with these columns plus the formulas, dropdowns and highlights already set up. Replace the sample rows and the totals update as you go.