Review criteria
- +Low-stock alerts via conditional formatting
- +Auto-calculated inventory value (qty × unit cost)
- +Simple enough to update on a phone in the stockroom
- +No macros or add-ons required
Inventory Tracker in Small Business
The Inventory Tracker is a copy-ready spreadsheet that replaces the guesswork of stock management for small retailers, makers, and resellers. Enter each SKU's quantity, unit cost, and reorder point, a low-stock conditional-formatting rule and an on-hand value total are each one basic formula away — quick to set up in Google Sheets or Excel.
Last updated: August 2026
Excel workbook · opens in Google Sheets · 2 tabs · no sign-up
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What’s inside “Inventory Tracker”
Tabs: How to use · InventoryFormat: Excel (.xlsx) · opens in Google SheetsSetup: About 10 minutesColumns: 8
Columns (grey = calculated for you)
- SKU
- Item
- Category
- Location
- On hand
- Reorder point
- Unit cost
- Supplier
- Open the Inventory tab and replace the sample rows with your own — one row per entry. Formulas fill in automatically for new rows.
- Keep one row per SKU. Update On hand after deliveries and at each count; it's built to be edited on a phone in the stockroom.
- Stock status turns red at the reorder point. Stock value (on hand × unit cost) is totalled on the Summary tab.
- Using Google Sheets? Upload the file to Google Drive, then open it with Google Sheets (or File → Import in an open sheet). Formulas, dropdowns and highlights carry over.
The file opens locally on your device — nothing is uploaded, and you own the copy outright.
Inventory Tracker
About this template
It's built to stop the two costliest stock mistakes — reordering late and overstocking — without the price tag of inventory software. Simple enough to update on a phone in the stockroom, with no macros or add-ons, it keeps your counts and reorder decisions in one place you fully control.
Review evidence
What to verify before choosing Inventory Tracker
Use the review criteria below to decide whether this template fits your workflow.
Often worth considering when
- +Small retailers, makers, and resellers tracking stock by hand
- +Anyone who keeps reordering late or overstocking
Pause before choosing when
- -Barcode-scanner workflows or warehouse-scale operations
- -Real-time multi-location sync
About Small Business
Why people consider this option
- +Run the books without paying for accounting software you barely use
- +Hand the same sheet to your accountant at tax time — no export needed
- +Customize categories to how your business actually operates
What to review before acting
- -No automatic bank feed unless you add a sync tool
- -Outgrows a spreadsheet once you need payroll or multi-user accounting
Trust FAQ
Questions people ask before copying a template
How does the low-stock alert work?
Set a reorder point for each item, and conditional formatting highlights any SKU that drops to or below it — so you can reorder before you run out, just by glancing at the sheet.
Can it track inventory value?
Yes. It multiplies quantity by unit cost per item and totals it, so you always know the current value of your stock on hand.
Is the Inventory Tracker free?
Yes, the core template is free to copy and keep in Google Sheets or Excel. There is no paid tier — the free download has everything you need to start.