Review criteria
- +Per-unit income, expense, and cash-flow totals
- +Auto-calculated ROI and cap-rate
- +Works in Google Sheets and Excel without add-ons
- +Year-end summary ready for taxes
Rental Property Tracker in Real Estate
The Rental Property Tracker is a copy-ready spreadsheet for real estate that tracks rent, expenses, cash flow, roi per unit. It opens unchanged in both Google Sheets and Excel, needs no add-ons or macros, and takes about 15 minutes to set up.
Last updated: August 2026
Excel workbook · opens in Google Sheets · 3 tabs · no sign-up
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What’s inside “Rental Property Tracker”
Tabs: How to use · Properties · PortfolioFormat: Excel (.xlsx) · opens in Google SheetsSetup: About 15 minutesColumns: 13
Columns (grey = calculated for you)
- Property / unit
- Purchase price
- Cash invested
- Monthly rent
- Vacancy
- Mortgage P&I
- Taxes + insurance (monthly)
- Repairs (monthly avg)
- Management
- Monthly NOI
- Monthly cash flow
- Cap rate
- Cash-on-cash
- Open the Properties tab and replace the sample rows with your own — one row per entry. Formulas fill in automatically for new rows.
- One row per unit (split a duplex's price and cash between its units). Use average monthly repairs over the past year.
- Monthly cash flow turns red for any unit losing money; the Portfolio tab shows overall cash-on-cash return and cap rate.
- Using Google Sheets? Upload the file to Google Drive, then open it with Google Sheets (or File → Import in an open sheet). Formulas, dropdowns and highlights carry over.
The file opens locally on your device — nothing is uploaded, and you own the copy outright.
Rental Property Tracker
About this template
It is built for people who want results without another subscription: landlords tracking one to a handful of rental units. The whole template is free to copy — there is no paid tier. Because it is a plain spreadsheet, you own your data outright and can shape every column to how you actually work.
Review evidence
What to verify before choosing Rental Property Tracker
Use the review criteria below to decide whether this template fits your workflow.
Often worth considering when
- +Landlords tracking one to a handful of rental units
- +Anyone who wants ROI math done automatically
Pause before choosing when
- -Large portfolios needing tenant portals and rent collection
- -Real-time bank reconciliation
About Real Estate
Why people consider this option
- +Track rental income, expenses, and ROI without paying for property software
- +Keep commission and pipeline numbers in one place you control
- +Hand clean records to your accountant at tax time
What to review before acting
- -No automatic rent collection or bank sync without a tool
- -Large portfolios eventually need dedicated property software
Trust FAQ
Questions people ask before copying a template
Does the Rental Property Tracker work in both Google Sheets and Excel?
Yes. It is built with standard functions and no macros, so it opens and works the same in Google Sheets or Microsoft Excel — on desktop or your phone.
Is the Rental Property Tracker really free?
The core template is free to copy and use. There is no paid tier — download the Excel workbook, replace the sample rows with your own, and you are ready to work.
What does the Rental Property Tracker track?
It tracks rent, expenses, cash flow, roi per unit. The workbook comes with these columns plus the formulas, dropdowns and highlights already set up. Replace the sample rows and the totals update as you go.