Review criteria
- +Students grouped by classroom
- +Age and ratio balancing
- +Guide and assistant columns
- +Emergency-contact column
Class Roster in Montessori School
The Class Roster is a copy-ready spreadsheet for montessori school that tracks classrooms, students, ages, guide, ratio. It opens unchanged in both Google Sheets and Excel, needs no add-ons or macros, and takes under 10 minutes to set up.
Last updated: August 2026
Excel workbook · opens in Google Sheets · 3 tabs · no sign-up
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What’s inside “Class Roster”
Tabs: How to use · Roster · RatiosFormat: Excel (.xlsx) · opens in Google SheetsSetup: Under 10 minutesColumns: 9
Columns (grey = calculated for you)
- Student
- Birth date
- Classroom
- Guide
- Schedule
- Notes (allergy / plan on file)
- Age (years)
- Room count
- Children per adult
- Open the Roster tab and replace the sample rows with your own — one row per entry. Formulas fill in automatically for new rows.
- Group students by classroom; Children per adult checks each room against your staffing.
- Set ratios from your state licensing rules and accreditation standards; keep health plans in the office file.
- Using Google Sheets? Upload the file to Google Drive, then open it with Google Sheets (or File → Import in an open sheet). Formulas, dropdowns and highlights carry over.
The file opens locally on your device — nothing is uploaded, and you own the copy outright.
Class Roster
About this template
It is built for people who want results without another subscription: directors building balanced classrooms. It is completely free — copy it and it is yours to keep. Because it is a plain spreadsheet, you own your data outright and can shape every column to how you actually work.
Review evidence
What to verify before choosing Class Roster
Use the review criteria below to decide whether this template fits your workflow.
Often worth considering when
- +Directors building balanced classrooms
- +Schools tracking ratios
Pause before choosing when
- -Storing medical records
- -Live attendance scanning
About Montessori School
Why people consider this option
- +Track enrollment and tuition without per-student admin software
- +Keep rosters and balances in a file you control
- +Share read-only views with staff
What to review before acting
- -No parent portal or auto-billing without a tool
- -Larger schools need admin software
Trust FAQ
Questions people ask before copying a template
Does the Class Roster work in both Google Sheets and Excel?
Yes. It is built with standard functions and no macros, so it opens and works the same in Google Sheets or Microsoft Excel — on desktop or your phone.
Is the Class Roster really free?
Yes, it is completely free to copy and keep. There is no account, paywall, or trial.
What does the Class Roster track?
It tracks classrooms, students, ages, guide, ratio. The workbook comes with these columns plus the formulas, dropdowns and highlights already set up. Replace the sample rows and the totals update as you go.