Review criteria
- +Booking by aircraft and instructor
- +Time block and student
- +Double-booking checks
- +Aircraft utilization view
Aircraft & Instructor Scheduler in Flight School
The Aircraft & Instructor Scheduler is a copy-ready spreadsheet for flight school that tracks bookings, aircraft, instructor, time, status. It opens unchanged in both Google Sheets and Excel, needs no add-ons or macros, and takes about 15 minutes to set up.
Last updated: August 2026
Excel workbook · opens in Google Sheets · 3 tabs · no sign-up
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What’s inside “Aircraft & Instructor Scheduler”
Tabs: How to use · Bookings · SummaryFormat: Excel (.xlsx) · opens in Google SheetsSetup: About 15 minutesColumns: 12
Columns (grey = calculated for you)
- Date
- Aircraft
- Instructor
- Student
- Start
- End
- Lesson
- Status
- Block hours
- Start (min of day)
- End (min of day)
- Conflict
- Open the Bookings tab and replace the sample rows with your own — one row per entry. Formulas fill in automatically for new rows.
- Book aircraft and instructor together. Conflict flags any overlap for the same aircraft or the same instructor on the same day.
- Mark weather cancels and no-shows; they're excluded from conflict checks and easy to filter for billing.
- Using Google Sheets? Upload the file to Google Drive, then open it with Google Sheets (or File → Import in an open sheet). Formulas, dropdowns and highlights carry over.
The file opens locally on your device — nothing is uploaded, and you own the copy outright.
Aircraft & Instructor Scheduler
About this template
It is built for people who want results without another subscription: schools scheduling planes and instructors. The whole template is free to copy — there is no paid tier. Because it is a plain spreadsheet, you own your data outright and can shape every column to how you actually work.
Review evidence
What to verify before choosing Aircraft & Instructor Scheduler
Use the review criteria below to decide whether this template fits your workflow.
Often worth considering when
- +Schools scheduling planes and instructors
- +Anyone avoiding double-booked aircraft
Pause before choosing when
- -Online self-booking
- -Maintenance-tracking integration
About Flight School
Why people consider this option
- +Track students, aircraft, and flight hours without paid software
- +Keep every student and logbook total in a file you own
- +Know hours flown and aircraft utilization
What to review before acting
- -No scheduling or FAA logbook integration without a tool
- -Busy schools eventually need flight-school software
Trust FAQ
Questions people ask before copying a template
Does the Aircraft & Instructor Scheduler work in both Google Sheets and Excel?
Yes. It is built with standard functions and no macros, so it opens and works the same in Google Sheets or Microsoft Excel — on desktop or your phone.
Is the Aircraft & Instructor Scheduler really free?
The core template is free to copy and use. There is no paid tier — download the Excel workbook, replace the sample rows with your own, and you are ready to work.
What does the Aircraft & Instructor Scheduler track?
It tracks bookings, aircraft, instructor, time, status. The workbook comes with these columns plus the formulas, dropdowns and highlights already set up. Replace the sample rows and the totals update as you go.