Review criteria
- +Student by rating and stage
- +Dual and solo hours logged
- +Checkride-ready milestones
- +Stalled-student flags
Flight School Student Tracker
The Flight School Student Tracker is a copy-ready spreadsheet for flight school that tracks students, rating, hours, stage, status. It opens unchanged in both Google Sheets and Excel, needs no add-ons or macros, and takes about 15 minutes to set up.
Last updated: August 2026
Excel workbook · opens in Google Sheets · 3 tabs · no sign-up
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What’s inside “Flight School Student Tracker”
Tabs: How to use · Students · SummaryFormat: Excel (.xlsx) · opens in Google SheetsSetup: About 15 minutesColumns: 10
Columns (grey = calculated for you)
- Student
- Rating
- Instructor
- Dual hours
- Solo / PIC hours
- Total hours
- Hours required
- Stage
- Medical expires
- Hours to minimum
- Open the Students tab and replace the sample rows with your own — one row per entry. Formulas fill in automatically for new rows.
- Hours required are the FAA minimums for the rating (e.g. 40 for Part 61 private); most students need more.
- Medical expires turns red when lapsed: no solo flight without a current medical.
- Using Google Sheets? Upload the file to Google Drive, then open it with Google Sheets (or File → Import in an open sheet). Formulas, dropdowns and highlights carry over.
The file opens locally on your device — nothing is uploaded, and you own the copy outright.
Flight School Student Tracker
About this template
It is built for people who want results without another subscription: schools tracking students toward a rating. The whole template is free to copy — there is no paid tier. Because it is a plain spreadsheet, you own your data outright and can shape every column to how you actually work.
Review evidence
What to verify before choosing Flight School Student Tracker
Use the review criteria below to decide whether this template fits your workflow.
Often worth considering when
- +Schools tracking students toward a rating
- +Anyone counting hours toward a checkride
Pause before choosing when
- -FAA logbook integration
- -Online scheduling
About Flight School
Why people consider this option
- +Track students, aircraft, and flight hours without paid software
- +Keep every student and logbook total in a file you own
- +Know hours flown and aircraft utilization
What to review before acting
- -No scheduling or FAA logbook integration without a tool
- -Busy schools eventually need flight-school software
Trust FAQ
Questions people ask before copying a template
Does the Flight School Student Tracker work in both Google Sheets and Excel?
Yes. It is built with standard functions and no macros, so it opens and works the same in Google Sheets or Microsoft Excel — on desktop or your phone.
Is the Flight School Student Tracker really free?
The core template is free to copy and use. There is no paid tier — download the Excel workbook, replace the sample rows with your own, and you are ready to work.
What does the Flight School Student Tracker track?
It tracks students, rating, hours, stage, status. The workbook comes with these columns plus the formulas, dropdowns and highlights already set up. Replace the sample rows and the totals update as you go.