Review criteria
- +Count-to-count usage and variance
- +Par-level and reorder alerts
- +Shrinkage highlighting
- +Works in Google Sheets and Excel
Bar Inventory in Bar & Nightclub
The Bar Inventory is a copy-ready spreadsheet for bar & nightclub that tracks bottles, on-hand, par, usage, variance. It opens unchanged in both Google Sheets and Excel, needs no add-ons or macros, and takes about 15 minutes to set up.
Last updated: August 2026
Excel workbook · opens in Google Sheets · 3 tabs · no sign-up
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Live preview of “Bar Inventory”
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What’s inside “Bar Inventory”
Tabs: How to use · Bottle count · SummaryFormat: Excel (.xlsx) · opens in Google SheetsSetup: About 15 minutesColumns: 13
Columns (grey = calculated for you)
- Bottle
- Category
- Last count
- Received
- This count
- Sold (POS)
- Par
- Unit cost
- Usage
- Variance
- Variance $
- Order to par
- Stock value
- Open the Bottle count tab and replace the sample rows with your own — one row per entry. Formulas fill in automatically for new rows.
- Count every bottle at the same time each week (tenths are fine: 0.6 of a bottle). Move this week's count to Last count before entering the new one.
- Enter Sold (POS) from your point-of-sale report in bottles. Variance shows pours that didn't ring up: positive numbers are shrinkage.
- Using Google Sheets? Upload the file to Google Drive, then open it with Google Sheets (or File → Import in an open sheet). Formulas, dropdowns and highlights carry over.
The file opens locally on your device — nothing is uploaded, and you own the copy outright.
Bar Inventory
About this template
It is built for people who want results without another subscription: bars counting liquor between deliveries. The whole template is free to copy — there is no paid tier. Because it is a plain spreadsheet, you own your data outright and can shape every column to how you actually work.
Review evidence
What to verify before choosing Bar Inventory
Use the review criteria below to decide whether this template fits your workflow.
Often worth considering when
- +Bars counting liquor between deliveries
- +Anyone catching shrinkage and over-pours
Pause before choosing when
- -Scale or POS integration
- -Automatic depletion from sales
About Bar & Nightclub
Why people consider this option
- +Track inventory, pour cost, and sales without paid bar software
- +Protect margins with real pour-cost math
- +Catch shrinkage between counts
What to review before acting
- -No POS or scale integration
- -High-volume bars eventually need inventory software
Trust FAQ
Questions people ask before copying a template
Does the Bar Inventory work in both Google Sheets and Excel?
Yes. It is built with standard functions and no macros, so it opens and works the same in Google Sheets or Microsoft Excel — on desktop or your phone.
Is the Bar Inventory really free?
The core template is free to copy and use. There is no paid tier — download the Excel workbook, replace the sample rows with your own, and you are ready to work.
What does the Bar Inventory track?
It tracks bottles, on-hand, par, usage, variance. The workbook comes with these columns plus the formulas, dropdowns and highlights already set up. Replace the sample rows and the totals update as you go.