Review criteria
- +Camper-to-cabin assignment grid
- +Age and group balancing
- +Counselor-per-cabin columns
- +Allergy and note flags
Cabin & Group Roster in Summer Camp
The Cabin & Group Roster is a copy-ready spreadsheet for summer camp that tracks cabin assignments, ages, counselors, notes. It opens unchanged in both Google Sheets and Excel, needs no add-ons or macros, and takes about 10 minutes to set up.
Last updated: August 2026
Excel workbook · opens in Google Sheets · 3 tabs · no sign-up
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What’s inside “Cabin & Group Roster”
Tabs: How to use · Cabins · SessionFormat: Excel (.xlsx) · opens in Google SheetsSetup: About 10 minutesColumns: 10
Columns (grey = calculated for you)
- Camper
- Age
- Grade
- Cabin
- Counselor
- Bunk request
- Notes (allergy / care plan on file)
- Cabin count
- Over capacity
- Cabin average age
- Open the Cabins tab and replace the sample rows with your own — one row per entry. Formulas fill in automatically for new rows.
- Assign campers by age and gender, honoring mutual bunk requests where you can; Over capacity turns red.
- Keep medical and care-plan details in the health office record; note only that a plan is on file here.
- Using Google Sheets? Upload the file to Google Drive, then open it with Google Sheets (or File → Import in an open sheet). Formulas, dropdowns and highlights carry over.
The file opens locally on your device — nothing is uploaded, and you own the copy outright.
Cabin & Group Roster
About this template
It is built for people who want results without another subscription: directors assigning campers to cabins or groups. The whole template is free to copy — there is no paid tier. Because it is a plain spreadsheet, you own your data outright and can shape every column to how you actually work.
Review evidence
What to verify before choosing Cabin & Group Roster
Use the review criteria below to decide whether this template fits your workflow.
Often worth considering when
- +Directors assigning campers to cabins or groups
- +Anyone balancing ages and counselors
Pause before choosing when
- -Medical record-keeping
- -Live check-in/check-out scanning
About Summer Camp
Why people consider this option
- +Manage registrations, cabins, and staff without per-camper software fees
- +Keep camper rosters and schedules in a file you control
- +Share read-only views with staff and parents
What to review before acting
- -No parent app or online payments without a tool
- -Large multi-session camps need dedicated software
Trust FAQ
Questions people ask before copying a template
Does the Cabin & Group Roster work in both Google Sheets and Excel?
Yes. It is built with standard functions and no macros, so it opens and works the same in Google Sheets or Microsoft Excel — on desktop or your phone.
Is the Cabin & Group Roster really free?
The core template is free to copy and use. There is no paid tier — download the Excel workbook, replace the sample rows with your own, and you are ready to work.
What does the Cabin & Group Roster track?
It tracks cabin assignments, ages, counselors, notes. The workbook comes with these columns plus the formulas, dropdowns and highlights already set up. Replace the sample rows and the totals update as you go.