Review criteria
- +Pipeline by role and stage
- +Source and status columns
- +Next-step and follow-up highlighting
- +Works in Google Sheets and Excel
Candidate Pipeline Tracker in Recruiting & Staffing
The Candidate Pipeline Tracker is a copy-ready spreadsheet for recruiting & staffing that tracks candidates, role, stage, source, status. It opens unchanged in both Google Sheets and Excel, needs no add-ons or macros, and takes about 10 minutes to set up.
Last updated: August 2026
Excel workbook · opens in Google Sheets · 3 tabs · no sign-up
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What’s inside “Candidate Pipeline Tracker”
Tabs: How to use · Candidates · PipelineFormat: Excel (.xlsx) · opens in Google SheetsSetup: About 10 minutesColumns: 10
Columns (grey = calculated for you)
- Candidate
- Role
- Client
- Source
- Stage
- Next step
- Next step by
- Salary
- Fee %
- Projected fee
- Open the Candidates tab and replace the sample rows with your own — one row per entry. Formulas fill in automatically for new rows.
- Every active candidate needs a next step and date; past dates turn red.
- Projected fee uses salary times fee percent; update it once the offer is final.
- Using Google Sheets? Upload the file to Google Drive, then open it with Google Sheets (or File → Import in an open sheet). Formulas, dropdowns and highlights carry over.
The file opens locally on your device — nothing is uploaded, and you own the copy outright.
Candidate Pipeline Tracker
About this template
It is built for people who want results without another subscription: recruiters tracking candidates per role. The whole template is free to copy — there is no paid tier. Because it is a plain spreadsheet, you own your data outright and can shape every column to how you actually work.
Review evidence
What to verify before choosing Candidate Pipeline Tracker
Use the review criteria below to decide whether this template fits your workflow.
Often worth considering when
- +Recruiters tracking candidates per role
- +Anyone managing a pipeline without an ATS
Pause before choosing when
- -Resume parsing and job-board posting
- -Automated candidate sourcing
About Recruiting & Staffing
Why people consider this option
- +Track candidates, job orders, and placements without paid ATS software
- +See every placement fee and split in one place
- +Keep client job orders and pipelines organized
What to review before acting
- -No resume parsing or job-board posting
- -High-volume desks eventually need an ATS
Trust FAQ
Questions people ask before copying a template
Does the Candidate Pipeline Tracker work in both Google Sheets and Excel?
Yes. It is built with standard functions and no macros, so it opens and works the same in Google Sheets or Microsoft Excel — on desktop or your phone.
Is the Candidate Pipeline Tracker really free?
The core template is free to copy and use. There is no paid tier — download the Excel workbook, replace the sample rows with your own, and you are ready to work.
What does the Candidate Pipeline Tracker track?
It tracks candidates, role, stage, source, status. The workbook comes with these columns plus the formulas, dropdowns and highlights already set up. Replace the sample rows and the totals update as you go.