Review criteria
- +Rent collected, outstanding, and occupancy
- +Lease-end and renewal highlighting
- +Portfolio income totals
- +Works in Google Sheets and Excel
Rent Roll in Property Management
The Rent Roll is a copy-ready spreadsheet for property management that tracks units, tenant, rent, paid, balance, lease end. It opens unchanged in both Google Sheets and Excel, needs no add-ons or macros, and takes about 15 minutes to set up.
Last updated: August 2026
Excel workbook · opens in Google Sheets · 3 tabs · no sign-up
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What’s inside “Rent Roll”
Tabs: How to use · Rent roll · PortfolioFormat: Excel (.xlsx) · opens in Google SheetsSetup: About 15 minutesColumns: 9
Columns (grey = calculated for you)
- Unit
- Tenant
- Status
- Monthly rent
- Paid this month
- Deposit held
- Lease end
- Balance
- Days to lease end
- Open the Rent roll tab and replace the sample rows with your own — one row per entry. Formulas fill in automatically for new rows.
- Keep one row per unit, vacant ones included. Record what each tenant paid this month; Balance turns red for anyone short.
- Days to lease end goes amber inside 60 days so you can start renewals; the Portfolio tab shows occupancy and collections.
- Using Google Sheets? Upload the file to Google Drive, then open it with Google Sheets (or File → Import in an open sheet). Formulas, dropdowns and highlights carry over.
The file opens locally on your device — nothing is uploaded, and you own the copy outright.
Rent Roll
About this template
It is built for people who want results without another subscription: landlords and managers tracking a rent roll. The whole template is free to copy — there is no paid tier. Because it is a plain spreadsheet, you own your data outright and can shape every column to how you actually work.
Review evidence
What to verify before choosing Rent Roll
Use the review criteria below to decide whether this template fits your workflow.
Often worth considering when
- +Landlords and managers tracking a rent roll
- +Anyone monitoring occupancy and arrears
Pause before choosing when
- -Online rent collection
- -Accounting integration
About Property Management
Why people consider this option
- +Track rent, tenants, and maintenance without paid PM software
- +Keep a rent roll and balances current
- +Log maintenance requests to completion
What to review before acting
- -No tenant portal or online rent collection
- -Manual entry per unit
Trust FAQ
Questions people ask before copying a template
Does the Rent Roll work in both Google Sheets and Excel?
Yes. It is built with standard functions and no macros, so it opens and works the same in Google Sheets or Microsoft Excel — on desktop or your phone.
Is the Rent Roll really free?
The core template is free to copy and use. There is no paid tier — download the Excel workbook, replace the sample rows with your own, and you are ready to work.
What does the Rent Roll track?
It tracks units, tenant, rent, paid, balance, lease end. The workbook comes with these columns plus the formulas, dropdowns and highlights already set up. Replace the sample rows and the totals update as you go.