Review criteria
- +Request pipeline from open to resolved
- +Priority and overdue highlighting
- +Cost and vendor tracking per job
- +Works in Google Sheets and Excel
Maintenance Request Log in Property Management
The Maintenance Request Log is a copy-ready spreadsheet for property management that tracks requests, unit, issue, priority, status, cost. It opens unchanged in both Google Sheets and Excel, needs no add-ons or macros, and takes under 10 minutes to set up.
Last updated: August 2026
Excel workbook · opens in Google Sheets · 3 tabs · no sign-up
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What’s inside “Maintenance Request Log”
Tabs: How to use · Requests · SummaryFormat: Excel (.xlsx) · opens in Google SheetsSetup: Under 10 minutesColumns: 10
Columns (grey = calculated for you)
- Request date
- Unit
- Issue
- Category
- Priority
- Vendor
- Cost
- Status
- Due by
- Days open
- Open the Requests tab and replace the sample rows with your own — one row per entry. Formulas fill in automatically for new rows.
- Log each request with a priority. Due by sets the response target (1, 3, 7 or 14 days) and turns red when it passes unresolved.
- Record vendor and cost when work is done so you can rebill tenant damage and review spend by category.
- Using Google Sheets? Upload the file to Google Drive, then open it with Google Sheets (or File → Import in an open sheet). Formulas, dropdowns and highlights carry over.
The file opens locally on your device — nothing is uploaded, and you own the copy outright.
Maintenance Request Log
About this template
It is built for people who want results without another subscription: landlords logging tenant maintenance requests. It is completely free — copy it and it is yours to keep. Because it is a plain spreadsheet, you own your data outright and can shape every column to how you actually work.
Review evidence
What to verify before choosing Maintenance Request Log
Use the review criteria below to decide whether this template fits your workflow.
Often worth considering when
- +Landlords logging tenant maintenance requests
- +Anyone tracking repairs to completion
Pause before choosing when
- -Tenant request portals
- -Vendor dispatch
About Property Management
Why people consider this option
- +Track rent, tenants, and maintenance without paid PM software
- +Keep a rent roll and balances current
- +Log maintenance requests to completion
What to review before acting
- -No tenant portal or online rent collection
- -Manual entry per unit
Trust FAQ
Questions people ask before copying a template
Does the Maintenance Request Log work in both Google Sheets and Excel?
Yes. It is built with standard functions and no macros, so it opens and works the same in Google Sheets or Microsoft Excel — on desktop or your phone.
Is the Maintenance Request Log really free?
Yes, it is completely free to copy and keep. There is no account, paywall, or trial.
What does the Maintenance Request Log track?
It tracks requests, unit, issue, priority, status, cost. The workbook comes with these columns plus the formulas, dropdowns and highlights already set up. Replace the sample rows and the totals update as you go.