Review criteria
- +Deposit and filing due dates by period
- +Status from due to paid to filed
- +Federal and state deadline columns
- +Works in Google Sheets and Excel
Payroll Tax Calendar in Payroll Service
The Payroll Tax Calendar is a copy-ready spreadsheet for payroll service that tracks deposits, filings, due dates, status. It opens unchanged in both Google Sheets and Excel, needs no add-ons or macros, and takes under 10 minutes to set up.
Last updated: August 2026
Excel workbook · opens in Google Sheets · 3 tabs · no sign-up
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What’s inside “Payroll Tax Calendar”
Tabs: How to use · Deadlines · SummaryFormat: Excel (.xlsx) · opens in Google SheetsSetup: Under 10 minutesColumns: 7
Columns (grey = calculated for you)
- Due
- Deadline
- Client
- Type
- Owner
- Status
- Days left
- Open the Deadlines tab and replace the sample rows with your own — one row per entry. Formulas fill in automatically for new rows.
- Each client's deposit schedule (monthly or semi-weekly) comes from the IRS lookback period; check it every January.
- Due turns red when passed and not paid or filed. Confirm current dates on the IRS and state calendars each year.
- Using Google Sheets? Upload the file to Google Drive, then open it with Google Sheets (or File → Import in an open sheet). Formulas, dropdowns and highlights carry over.
The file opens locally on your device — nothing is uploaded, and you own the copy outright.
Payroll Tax Calendar
About this template
It is built for people who want results without another subscription: small employers tracking payroll deadlines. It is completely free — copy it and it is yours to keep. Because it is a plain spreadsheet, you own your data outright and can shape every column to how you actually work.
Review evidence
What to verify before choosing Payroll Tax Calendar
Use the review criteria below to decide whether this template fits your workflow.
Often worth considering when
- +Small employers tracking payroll deadlines
- +Anyone avoiding late deposit penalties
Pause before choosing when
- -Filing the forms (use a preparer or software)
- -Automatic reminders
About Payroll Service
Why people consider this option
- +Run a payroll register without paid software for a small team
- +Track PTO accrual and tax deadlines your way
- +Keep clean records for filings and audits
What to review before acting
- -No tax filing or direct deposit without a tool
- -Multi-state payroll needs dedicated software
Trust FAQ
Questions people ask before copying a template
Does the Payroll Tax Calendar work in both Google Sheets and Excel?
Yes. It is built with standard functions and no macros, so it opens and works the same in Google Sheets or Microsoft Excel — on desktop or your phone.
Is the Payroll Tax Calendar really free?
Yes, it is completely free to copy and keep. There is no account, paywall, or trial.
What does the Payroll Tax Calendar track?
It tracks deposits, filings, due dates, status. The workbook comes with these columns plus the formulas, dropdowns and highlights already set up. Replace the sample rows and the totals update as you go.