Review criteria
- +Gross-to-net per employee per period
- +Deduction and tax-withholding columns
- +Period and year-to-date totals
- +Works in Google Sheets and Excel
Payroll Register in Payroll Service
The Payroll Register is a copy-ready spreadsheet for payroll service that tracks employees, hours, gross, deductions, net. It opens unchanged in both Google Sheets and Excel, needs no add-ons or macros, and takes about 15 minutes to set up.
Last updated: August 2026
Excel workbook · opens in Google Sheets · 3 tabs · no sign-up
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What’s inside “Payroll Register”
Tabs: How to use · Register · PeriodFormat: Excel (.xlsx) · opens in Google SheetsSetup: About 15 minutesColumns: 12
Columns (grey = calculated for you)
- Employee
- Pay type
- Rate
- Regular hours
- Overtime hours
- Federal withholding
- State withholding
- Pre-tax deductions
- Gross pay
- Social Security
- Medicare
- Net pay
- Open the Register tab and replace the sample rows with your own — one row per entry. Formulas fill in automatically for new rows.
- A register for checking payroll: federal and state withholding come from your payroll software or the IRS Pub 15-T tables, not from this sheet.
- Social Security (6.2%) and Medicare (1.45%) are computed on gross minus pre-tax deductions; some deductions are not FICA-exempt, so confirm with your provider.
- Using Google Sheets? Upload the file to Google Drive, then open it with Google Sheets (or File → Import in an open sheet). Formulas, dropdowns and highlights carry over.
The file opens locally on your device — nothing is uploaded, and you own the copy outright.
Payroll Register
About this template
It is built for people who want results without another subscription: small employers tracking payroll by hand. The whole template is free to copy — there is no paid tier. Because it is a plain spreadsheet, you own your data outright and can shape every column to how you actually work.
Review evidence
What to verify before choosing Payroll Register
Use the review criteria below to decide whether this template fits your workflow.
Often worth considering when
- +Small employers tracking payroll by hand
- +Anyone keeping a clean register for filings
Pause before choosing when
- -Filing payroll taxes or direct deposit
- -Automatic tax-rate updates
About Payroll Service
Why people consider this option
- +Run a payroll register without paid software for a small team
- +Track PTO accrual and tax deadlines your way
- +Keep clean records for filings and audits
What to review before acting
- -No tax filing or direct deposit without a tool
- -Multi-state payroll needs dedicated software
Trust FAQ
Questions people ask before copying a template
Does the Payroll Register work in both Google Sheets and Excel?
Yes. It is built with standard functions and no macros, so it opens and works the same in Google Sheets or Microsoft Excel — on desktop or your phone.
Is the Payroll Register really free?
The core template is free to copy and use. There is no paid tier — download the Excel workbook, replace the sample rows with your own, and you are ready to work.
What does the Payroll Register track?
It tracks employees, hours, gross, deductions, net. The workbook comes with these columns plus the formulas, dropdowns and highlights already set up. Replace the sample rows and the totals update as you go.