Review criteria
- +Searchable staff directory with roles
- +Department and reporting columns
- +Contact and start-date fields
- +Works in Google Sheets and Excel
Employee Directory in Office Management
The Employee Directory is a copy-ready spreadsheet for office management that tracks staff, role, department, contact, start date. It opens unchanged in both Google Sheets and Excel, needs no add-ons or macros, and takes under 10 minutes to set up.
Last updated: August 2026
Excel workbook · opens in Google Sheets · 3 tabs · no sign-up
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Live preview of “Employee Directory”
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What’s inside “Employee Directory”
Tabs: How to use · Directory · TeamFormat: Excel (.xlsx) · opens in Google SheetsSetup: Under 10 minutesColumns: 10
Columns (grey = calculated for you)
- Name
- Title
- Department
- Manager
- Work email
- Work phone
- Location
- Start date
- Tenure (years)
- Direct reports
- Open the Directory tab and replace the sample rows with your own — one row per entry. Formulas fill in automatically for new rows.
- Keep work contact details only; personal phone numbers, addresses and HR data belong in your HR system.
- Direct reports counts from the Manager column, so the org chart stays consistent.
- Using Google Sheets? Upload the file to Google Drive, then open it with Google Sheets (or File → Import in an open sheet). Formulas, dropdowns and highlights carry over.
The file opens locally on your device — nothing is uploaded, and you own the copy outright.
Employee Directory
About this template
It is built for people who want results without another subscription: small teams keeping a shared staff directory. It is completely free — copy it and it is yours to keep. Because it is a plain spreadsheet, you own your data outright and can shape every column to how you actually work.
Review evidence
What to verify before choosing Employee Directory
Use the review criteria below to decide whether this template fits your workflow.
Often worth considering when
- +Small teams keeping a shared staff directory
- +Anyone needing quick contact lookup
Pause before choosing when
- -HRIS or org-chart automation
- -Access management
About Office Management
Why people consider this option
- +Track supplies, meetings, and staff info without paid admin tools
- +Keep a shared directory and inventory current
- +Turn meetings into tracked action items
What to review before acting
- -No procurement or directory automation
- -Manual entry and upkeep
Trust FAQ
Questions people ask before copying a template
Does the Employee Directory work in both Google Sheets and Excel?
Yes. It is built with standard functions and no macros, so it opens and works the same in Google Sheets or Microsoft Excel — on desktop or your phone.
Is the Employee Directory really free?
Yes, it is completely free to copy and keep. There is no account, paywall, or trial.
What does the Employee Directory track?
It tracks staff, role, department, contact, start date. The workbook comes with these columns plus the formulas, dropdowns and highlights already set up. Replace the sample rows and the totals update as you go.