Review criteria
- +Auto set duration from song lengths
- +Key and tempo reference columns
- +Reorder and reuse across shows
- +Works in Google Sheets and Excel
Setlist Planner in Musicians
The Setlist Planner is a copy-ready spreadsheet for musicians that tracks songs, key, duration, order, set total. It opens unchanged in both Google Sheets and Excel, needs no add-ons or macros, and takes under 10 minutes to set up.
Last updated: August 2026
Excel workbook · opens in Google Sheets · 3 tabs · no sign-up
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What’s inside “Setlist Planner”
Tabs: How to use · Setlist · GigFormat: Excel (.xlsx) · opens in Google SheetsSetup: Under 10 minutesColumns: 11
Columns (grey = calculated for you)
- Set
- Order
- Song
- Artist / original
- Key
- BPM
- Length (seconds)
- Lead
- Notes
- Minutes
- Set running time
- Open the Setlist tab and replace the sample rows with your own — one row per entry. Formulas fill in automatically for new rows.
- Enter song lengths in seconds (3:35 = 215); Set running time adds up each set so you can hit the venue's set lengths.
- Note keys and capo positions so singers and players are ready between songs.
- Using Google Sheets? Upload the file to Google Drive, then open it with Google Sheets (or File → Import in an open sheet). Formulas, dropdowns and highlights carry over.
The file opens locally on your device — nothing is uploaded, and you own the copy outright.
Setlist Planner
About this template
It is built for people who want results without another subscription: bands and solo performers building setlists. It is completely free — copy it and it is yours to keep. Because it is a plain spreadsheet, you own your data outright and can shape every column to how you actually work.
Review evidence
What to verify before choosing Setlist Planner
Use the review criteria below to decide whether this template fits your workflow.
Often worth considering when
- +Bands and solo performers building setlists
- +Anyone timing a set to a slot length
Pause before choosing when
- -Live lyrics/chord display
- -Audio playback
About Musicians
Why people consider this option
- +Track gigs, income, and setlists without paid band software
- +Know what each show actually pays after costs
- +Keep practice and repertoire organized
What to review before acting
- -No booking marketplace built in
- -Manual entry per gig
Trust FAQ
Questions people ask before copying a template
Does the Setlist Planner work in both Google Sheets and Excel?
Yes. It is built with standard functions and no macros, so it opens and works the same in Google Sheets or Microsoft Excel — on desktop or your phone.
Is the Setlist Planner really free?
Yes, it is completely free to copy and keep. There is no account, paywall, or trial.
What does the Setlist Planner track?
It tracks songs, key, duration, order, set total. The workbook comes with these columns plus the formulas, dropdowns and highlights already set up. Replace the sample rows and the totals update as you go.