Review criteria
- +Par-level and reorder-point alerts
- +On-hand value totals
- +Waste and usage notes
- +Phone-friendly for counts in the kitchen
Food Inventory in Food Service
The Food Inventory is a copy-ready spreadsheet for food service that tracks items, on-hand, par level, reorder, value. It opens unchanged in both Google Sheets and Excel, needs no add-ons or macros, and takes about 10 minutes to set up.
Last updated: August 2026
Excel workbook · opens in Google Sheets · 3 tabs · no sign-up
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What’s inside “Food Inventory”
Tabs: How to use · Inventory · SummaryFormat: Excel (.xlsx) · opens in Google SheetsSetup: About 10 minutesColumns: 8
Columns (grey = calculated for you)
- Item
- Storage
- Unit
- On hand
- Par
- Unit cost
- Order qty
- Stock value
- Open the Inventory tab and replace the sample rows with your own — one row per entry. Formulas fill in automatically for new rows.
- Count each storage area at close on order days. Set Par to what you need on hand until the next delivery.
- Order qty shows how much to buy to get back to par. Stock value (Summary tab) is your inventory at cost for food-cost reporting.
- Using Google Sheets? Upload the file to Google Drive, then open it with Google Sheets (or File → Import in an open sheet). Formulas, dropdowns and highlights carry over.
The file opens locally on your device — nothing is uploaded, and you own the copy outright.
Food Inventory
About this template
It is built for people who want results without another subscription: kitchens tracking stock and reorders by hand. The whole template is free to copy — there is no paid tier. Because it is a plain spreadsheet, you own your data outright and can shape every column to how you actually work.
Review evidence
What to verify before choosing Food Inventory
Use the review criteria below to decide whether this template fits your workflow.
Often worth considering when
- +Kitchens tracking stock and reorders by hand
- +Anyone cutting food waste and over-ordering
Pause before choosing when
- -Barcode or POS-linked inventory
- -Multi-location chains
About Food Service
Why people consider this option
- +Cost recipes and menus to protect your margins
- +Track food inventory and orders without restaurant software
- +Build staff shift schedules in one shared sheet
What to review before acting
- -No POS or supplier integration
- -Large operations need dedicated restaurant systems
Trust FAQ
Questions people ask before copying a template
Does the Food Inventory work in both Google Sheets and Excel?
Yes. It is built with standard functions and no macros, so it opens and works the same in Google Sheets or Microsoft Excel — on desktop or your phone.
Is the Food Inventory really free?
The core template is free to copy and use. There is no paid tier — download the Excel workbook, replace the sample rows with your own, and you are ready to work.
What does the Food Inventory track?
It tracks items, on-hand, par level, reorder, value. The workbook comes with these columns plus the formulas, dropdowns and highlights already set up. Replace the sample rows and the totals update as you go.