Review criteria
- +Work order by asset and priority
- +Assigned tech or vendor
- +Cost and downtime
- +Open-order view
Facility Work Order Log in Facility Management
The Facility Work Order Log is a copy-ready spreadsheet for facility management that tracks work orders, asset, priority, cost, status. It opens unchanged in both Google Sheets and Excel, needs no add-ons or macros, and takes about 15 minutes to set up.
Last updated: August 2026
Excel workbook · opens in Google Sheets · 3 tabs · no sign-up
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What’s inside “Facility Work Order Log”
Tabs: How to use · Work orders · StatusFormat: Excel (.xlsx) · opens in Google SheetsSetup: About 15 minutesColumns: 13
Columns (grey = calculated for you)
- WO #
- Opened
- Building
- Asset
- Issue
- Priority
- Assigned to
- Status
- Labor cost
- Parts and vendor cost
- Downtime hours
- Target date
- Total cost
- Open the Work orders tab and replace the sample rows with your own — one row per entry. Formulas fill in automatically for new rows.
- Target date comes from priority (same day, 2 days, 7 days, 30 days); late open orders turn red. Edit the targets in the formula to your SLAs.
- Track cost and downtime by asset to spot equipment that is due for replacement.
- Using Google Sheets? Upload the file to Google Drive, then open it with Google Sheets (or File → Import in an open sheet). Formulas, dropdowns and highlights carry over.
The file opens locally on your device — nothing is uploaded, and you own the copy outright.
Facility Work Order Log
About this template
It is built for people who want results without another subscription: facilities tracking reactive work. The whole template is free to copy — there is no paid tier. Because it is a plain spreadsheet, you own your data outright and can shape every column to how you actually work.
Review evidence
What to verify before choosing Facility Work Order Log
Use the review criteria below to decide whether this template fits your workflow.
Often worth considering when
- +Facilities tracking reactive work
- +Anyone measuring open work orders
Pause before choosing when
- -CMMS integration
- -IoT sensor triggers
About Facility Management
Why people consider this option
- +Track work orders, PMs, and vendors without paid software
- +Keep every asset and task in a file you own
- +Know open work orders and PM compliance
What to review before acting
- -No CMMS or IoT integration without a tool
- -Larger portfolios eventually need CMMS software
Trust FAQ
Questions people ask before copying a template
Does the Facility Work Order Log work in both Google Sheets and Excel?
Yes. It is built with standard functions and no macros, so it opens and works the same in Google Sheets or Microsoft Excel — on desktop or your phone.
Is the Facility Work Order Log really free?
The core template is free to copy and use. There is no paid tier — download the Excel workbook, replace the sample rows with your own, and you are ready to work.
What does the Facility Work Order Log track?
It tracks work orders, asset, priority, cost, status. The workbook comes with these columns plus the formulas, dropdowns and highlights already set up. Replace the sample rows and the totals update as you go.