Review criteria
- +Out vs. available and due-back dates
- +Utilization and revenue-per-unit
- +Replacement-value columns
- +Works in Google Sheets and Excel
Equipment Rental Inventory
The Equipment Rental Inventory is a copy-ready spreadsheet for equipment rental that tracks units, status, rented to, due back, value. It opens unchanged in both Google Sheets and Excel, needs no add-ons or macros, and takes about 15 minutes to set up.
Last updated: August 2026
Excel workbook · opens in Google Sheets · 3 tabs · no sign-up
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What’s inside “Equipment Rental Inventory”
Tabs: How to use · Units · Fleet summaryFormat: Excel (.xlsx) · opens in Google SheetsSetup: About 15 minutesColumns: 12
Columns (grey = calculated for you)
- Unit ID
- Equipment
- Category
- Status
- Rented to
- Due back
- Daily rate
- Days rented YTD
- Replacement value
- Revenue YTD
- Utilization
- Payback
- Open the Units tab and replace the sample rows with your own — one row per entry. Formulas fill in automatically for new rows.
- Set Status to Rented with the customer and due-back date when a unit goes out, and back to Available when it returns. Late returns turn red.
- Keep Days rented YTD current; Utilization under 30% (amber) is a candidate to sell or re-price.
- Using Google Sheets? Upload the file to Google Drive, then open it with Google Sheets (or File → Import in an open sheet). Formulas, dropdowns and highlights carry over.
The file opens locally on your device — nothing is uploaded, and you own the copy outright.
Equipment Rental Inventory
About this template
It is built for people who want results without another subscription: rental businesses tracking equipment. The whole template is free to copy — there is no paid tier. Because it is a plain spreadsheet, you own your data outright and can shape every column to how you actually work.
Review evidence
What to verify before choosing Equipment Rental Inventory
Use the review criteria below to decide whether this template fits your workflow.
Often worth considering when
- +Rental businesses tracking equipment
- +Anyone watching utilization per unit
Pause before choosing when
- -Telematics integration
- -Barcode scanning
About Equipment Rental
Why people consider this option
- +Track inventory, rentals, and maintenance without paid software
- +Know what is out, due back, and available
- +Keep equipment serviced and safe
What to review before acting
- -No online booking or telematics
- -Large fleets eventually need rental software
Trust FAQ
Questions people ask before copying a template
Does the Equipment Rental Inventory work in both Google Sheets and Excel?
Yes. It is built with standard functions and no macros, so it opens and works the same in Google Sheets or Microsoft Excel — on desktop or your phone.
Is the Equipment Rental Inventory really free?
The core template is free to copy and use. There is no paid tier — download the Excel workbook, replace the sample rows with your own, and you are ready to work.
What does the Equipment Rental Inventory track?
It tracks units, status, rented to, due back, value. The workbook comes with these columns plus the formulas, dropdowns and highlights already set up. Replace the sample rows and the totals update as you go.