Review criteria
- +Service schedule by run-hours or date
- +Next-due and downtime highlighting
- +Repair-cost totals
- +Works in Google Sheets and Excel
Equipment Maintenance Tracker in Equipment Rental
A suggested spreadsheet layout for equipment rental work, tracking units, service, hours, last done, next due.
Last updated: August 2026
We haven’t built a ready-made workbook for this one yet. The templates below do the same job, with formulas and sample data, and you can download them today. The suggested columns are further down if you’d rather build your own.
Working templates you can use today
Real Excel workbooks with formulas, dropdowns and sample data. Try each one in your browser before downloading.
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Equipment Rental Booking
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Build your own
Suggested columns for “Equipment Maintenance Tracker”
Format: No ready-made file yet (column guide)Columns: 5
Columns to start with
- Units
- Service
- Hours
- Last Done
- Next Due
- Copy the column list and paste it into cell A1 of a new Google Sheet or Excel workbook.
- Split it into columns: Google Sheets Data → Split text to columns; Excel Data → Text to Columns (comma).
- Or skip the setup and start from one of the working templates on this page.
Review evidence
What to verify before choosing Equipment Maintenance Tracker
Use the review criteria below to decide whether this template fits your workflow.
Often worth considering when
- +Rental businesses keeping gear serviced
- +Anyone reducing rental downtime
Pause before choosing when
- -Telematics-based servicing
- -Automatic alerts
About Equipment Rental
Why people consider this option
- +Track inventory, rentals, and maintenance without paid software
- +Know what is out, due back, and available
- +Keep equipment serviced and safe
What to review before acting
- -No online booking or telematics
- -Large fleets eventually need rental software
Trust FAQ
Questions people ask before copying a template
Does the Equipment Maintenance Tracker work in both Google Sheets and Excel?
Yes. It is built with standard functions and no macros, so it opens and works the same in Google Sheets or Microsoft Excel — on desktop or your phone.
Is the Equipment Maintenance Tracker really free?
The core template is free to copy and use. There is no paid tier — copy the suggested columns into a new sheet, or start from one of the working templates on this page.
What does the Equipment Maintenance Tracker track?
It tracks units, service, hours, last done, next due. The suggested columns are listed in order; add totals or highlights with basic formulas like SUM once your data is in.