Review criteria
- +Audition scores per role
- +Callback and decline tracking
- +Cast list auto-view
- +Conflict notes
Audition & Cast Tracker in Community Theater Group
The Audition & Cast Tracker is a copy-ready spreadsheet for community theater group that tracks performers, roles, auditions, callbacks, casting. It opens unchanged in both Google Sheets and Excel, needs no add-ons or macros, and takes about 15 minutes to set up.
Last updated: August 2026
Excel workbook · opens in Google Sheets · 3 tabs · no sign-up
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Live preview of “Audition & Cast Tracker”
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What’s inside “Audition & Cast Tracker”
Tabs: How to use · Auditions · CastingFormat: Excel (.xlsx) · opens in Google SheetsSetup: About 15 minutesColumns: 11
Columns (grey = calculated for you)
- Performer
- Contact
- Role considered
- Vocal (1-5)
- Acting (1-5)
- Dance (1-5)
- Conflicts
- Callback
- Decision
- Total score
- Rank for role
- Open the Auditions tab and replace the sample rows with your own — one row per entry. Formulas fill in automatically for new rows.
- Score each audition on the same scale; Rank for role orders performers within the role they read for.
- Record conflicts up front; the schedule matters as much as the score in community theater.
- Using Google Sheets? Upload the file to Google Drive, then open it with Google Sheets (or File → Import in an open sheet). Formulas, dropdowns and highlights carry over.
The file opens locally on your device — nothing is uploaded, and you own the copy outright.
Audition & Cast Tracker
About this template
It is built for people who want results without another subscription: directors comparing auditioners. It is completely free — copy it and it is yours to keep. Because it is a plain spreadsheet, you own your data outright and can shape every column to how you actually work.
Review evidence
What to verify before choosing Audition & Cast Tracker
Use the review criteria below to decide whether this template fits your workflow.
Often worth considering when
- +Directors comparing auditioners
- +Anyone running fair callbacks
Pause before choosing when
- -Online submission forms
- -Self-scheduling auditions
About Community Theater Group
Why people consider this option
- +Run auditions to closing night on shared sheets
- +Keep rehearsal calls clear for volunteers
- +See whether the show actually broke even
What to review before acting
- -No ticketing integration
- -Season subscriptions need box-office software
Trust FAQ
Questions people ask before copying a template
Does the Audition & Cast Tracker work in both Google Sheets and Excel?
Yes. It is built with standard functions and no macros, so it opens and works the same in Google Sheets or Microsoft Excel — on desktop or your phone.
Is the Audition & Cast Tracker really free?
Yes, it is completely free to copy and keep. There is no account, paywall, or paid tier.
What does the Audition & Cast Tracker track?
It tracks performers, roles, auditions, callbacks, casting, with totals and highlights calculated automatically as you type.