Review criteria
- +Par-level and reorder-point alerts
- +On-hand value totals
- +Supplier and usage columns
- +Works in Google Sheets and Excel
Cafe Inventory in Coffee Shop
The Cafe Inventory is a copy-ready spreadsheet for coffee shop that tracks items, on-hand, par, reorder, cost. It opens unchanged in both Google Sheets and Excel, needs no add-ons or macros, and takes about 10 minutes to set up.
Last updated: August 2026
Excel workbook · opens in Google Sheets · 3 tabs · no sign-up
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Live preview of “Cafe Inventory”
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What’s inside “Cafe Inventory”
Tabs: How to use · Inventory · SummaryFormat: Excel (.xlsx) · opens in Google SheetsSetup: About 10 minutesColumns: 10
Columns (grey = calculated for you)
- Item
- Category
- Supplier
- Unit
- On hand
- Par
- Weekly usage
- Unit cost
- Order qty
- Stock value
- Open the Inventory tab and replace the sample rows with your own — one row per entry. Formulas fill in automatically for new rows.
- Count at close on order days. Order qty tells you how much to buy to get back to Par.
- Stock value (on the Summary tab) is what is on your shelves at cost; Weekly usage helps you set par levels.
- Using Google Sheets? Upload the file to Google Drive, then open it with Google Sheets (or File → Import in an open sheet). Formulas, dropdowns and highlights carry over.
The file opens locally on your device — nothing is uploaded, and you own the copy outright.
Cafe Inventory
About this template
It is built for people who want results without another subscription: cafes tracking beans, milk, and supplies. The whole template is free to copy — there is no paid tier. Because it is a plain spreadsheet, you own your data outright and can shape every column to how you actually work.
Review evidence
What to verify before choosing Cafe Inventory
Use the review criteria below to decide whether this template fits your workflow.
Often worth considering when
- +Cafes tracking beans, milk, and supplies
- +Anyone cutting waste and stockouts
Pause before choosing when
- -POS-linked inventory
- -Supplier catalog sync
About Coffee Shop
Why people consider this option
- +Track sales, inventory, and labor cost without paid cafe software
- +Watch food cost and labor against revenue
- +Keep par levels and orders organized
What to review before acting
- -No POS or supplier integration
- -Busy cafes eventually need a POS and inventory system
Trust FAQ
Questions people ask before copying a template
Does the Cafe Inventory work in both Google Sheets and Excel?
Yes. It is built with standard functions and no macros, so it opens and works the same in Google Sheets or Microsoft Excel — on desktop or your phone.
Is the Cafe Inventory really free?
The core template is free to copy and use. There is no paid tier — download the Excel workbook, replace the sample rows with your own, and you are ready to work.
What does the Cafe Inventory track?
It tracks items, on-hand, par, reorder, cost. The workbook comes with these columns plus the formulas, dropdowns and highlights already set up. Replace the sample rows and the totals update as you go.