Review criteria
- +Parts and labor totals per repair order
- +Status from intake to picked up
- +Margin per job
- +Works in Google Sheets and Excel
Repair Order Tracker in Auto Repair Shop
The Repair Order Tracker is a copy-ready spreadsheet for auto repair shop that tracks repair orders, vehicle, parts, labor, total. It opens unchanged in both Google Sheets and Excel, needs no add-ons or macros, and takes about 15 minutes to set up.
Last updated: August 2026
Excel workbook · opens in Google Sheets · 3 tabs · no sign-up
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What’s inside “Repair Order Tracker”
Tabs: How to use · Tickets · CounterFormat: Excel (.xlsx) · opens in Google SheetsSetup: About 15 minutesColumns: 12
Columns (grey = calculated for you)
- Ticket #
- Checked in
- Customer
- Phone
- Vehicle
- Work requested
- Parts
- Labor
- Promised
- Status
- Total
- Ready waiting (days)
- Open the Tickets tab and replace the sample rows with your own — one row per entry. Formulas fill in automatically for new rows.
- Every repair order moves from check-in to pickup; promised dates turn red when late.
- Get written or recorded authorization before work beyond the estimate, as many states require.
- Using Google Sheets? Upload the file to Google Drive, then open it with Google Sheets (or File → Import in an open sheet). Formulas, dropdowns and highlights carry over.
The file opens locally on your device — nothing is uploaded, and you own the copy outright.
Repair Order Tracker
About this template
It is built for people who want results without another subscription: independent shops writing repair orders by hand. The whole template is free to copy — there is no paid tier. Because it is a plain spreadsheet, you own your data outright and can shape every column to how you actually work.
Review evidence
What to verify before choosing Repair Order Tracker
Use the review criteria below to decide whether this template fits your workflow.
Often worth considering when
- +Independent shops writing repair orders by hand
- +Anyone tracking parts-and-labor margin per job
Pause before choosing when
- -Integrated parts ordering and VIN decode
- -Live labor-time guides
About Auto Repair Shop
Why people consider this option
- +Track repair orders, parts, and labor without paid shop software
- +Keep a customer vehicle history that wins repeat work
- +Watch parts cost and margin per job
What to review before acting
- -No integrated parts catalog or VIN decode
- -Busy shops eventually need dedicated shop-management software
Trust FAQ
Questions people ask before copying a template
Does the Repair Order Tracker work in both Google Sheets and Excel?
Yes. It is built with standard functions and no macros, so it opens and works the same in Google Sheets or Microsoft Excel — on desktop or your phone.
Is the Repair Order Tracker really free?
The core template is free to copy and use. There is no paid tier — download the Excel workbook, replace the sample rows with your own, and you are ready to work.
What does the Repair Order Tracker track?
It tracks repair orders, vehicle, parts, labor, total. The workbook comes with these columns plus the formulas, dropdowns and highlights already set up. Replace the sample rows and the totals update as you go.