Review criteria
- +Available vs. rented status per item
- +Daily and weekly rate columns
- +Out-to customer and due-back date
- +Works in Google Sheets and Excel
Tool Rental Inventory in Tool & Equipment Rental
The Tool Rental Inventory is a copy-ready spreadsheet for tool & equipment rental that tracks items, status, daily rate, out to, due back. It opens unchanged in both Google Sheets and Excel, needs no add-ons or macros, and takes about 15 minutes to set up.
Last updated: August 2026
Excel workbook · opens in Google Sheets · 3 tabs · no sign-up
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What’s inside “Tool Rental Inventory”
Tabs: How to use · Tools · Status boardFormat: Excel (.xlsx) · opens in Google SheetsSetup: About 15 minutesColumns: 9
Columns (grey = calculated for you)
- Item ID
- Tool
- Status
- Out to
- Due back
- Daily rate
- Weekly rate
- Deposit
- Weekly discount
- Open the Tools tab and replace the sample rows with your own — one row per entry. Formulas fill in automatically for new rows.
- Set Status to Rented with the customer and due-back date when a tool goes out; late returns turn red.
- Weekly discount shows how your weekly rate compares with seven daily rentals.
- Using Google Sheets? Upload the file to Google Drive, then open it with Google Sheets (or File → Import in an open sheet). Formulas, dropdowns and highlights carry over.
The file opens locally on your device — nothing is uploaded, and you own the copy outright.
Tool Rental Inventory
About this template
It is built for people who want results without another subscription: rental shops tracking what is out and available. The whole template is free to copy — there is no paid tier. Because it is a plain spreadsheet, you own your data outright and can shape every column to how you actually work.
Review evidence
What to verify before choosing Tool Rental Inventory
Use the review criteria below to decide whether this template fits your workflow.
Often worth considering when
- +Rental shops tracking what is out and available
- +Anyone managing a small equipment catalog
Pause before choosing when
- -Barcode-scanning rental POS
- -Automatic availability calendars
About Tool & Equipment Rental
Why people consider this option
- +Track rentals, returns, and deposits without paid rental software
- +See what is out and what is available at a glance
- +Keep an equipment and revenue log you fully control
What to review before acting
- -No automatic availability calendar or card deposits without a tool
- -Growing catalogs eventually need barcode and POS rental systems
Trust FAQ
Questions people ask before copying a template
Does the Tool Rental Inventory work in both Google Sheets and Excel?
Yes. It is built with standard functions and no macros, so it opens and works the same in Google Sheets or Microsoft Excel — on desktop or your phone.
Is the Tool Rental Inventory really free?
The core template is free to copy and use. There is no paid tier — download the Excel workbook, replace the sample rows with your own, and you are ready to work.
What does the Tool Rental Inventory track?
It tracks items, status, daily rate, out to, due back. The workbook comes with these columns plus the formulas, dropdowns and highlights already set up. Replace the sample rows and the totals update as you go.