Review criteria
- +Sign-in and sign-out by child
- +Daily headcount by room
- +Ratio check per room
- +Absent-child view
Preschool Attendance Log
The Preschool Attendance Log is a copy-ready spreadsheet for preschool that tracks children, date, in, out, ratio. It opens unchanged in both Google Sheets and Excel, needs no add-ons or macros, and takes under 10 minutes to set up.
Last updated: August 2026
Excel workbook · opens in Google Sheets · 3 tabs · no sign-up
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What’s inside “Preschool Attendance Log”
Tabs: How to use · Sign-in · RatiosFormat: Excel (.xlsx) · opens in Google SheetsSetup: Under 10 minutesColumns: 11
Columns (grey = calculated for you)
- Date
- Child
- Room
- Status
- Time in
- Dropped off by
- Time out
- Picked up by
- Hours
- Room present today
- Room ratio limit
- Open the Sign-in tab and replace the sample rows with your own — one row per entry. Formulas fill in automatically for new rows.
- Sign each child in and out with who dropped off and picked up; only release children to adults on the authorized list.
- Ratios vary by state and age group; set them from your licensing rules. Keep the official sign-in record your state requires.
- Using Google Sheets? Upload the file to Google Drive, then open it with Google Sheets (or File → Import in an open sheet). Formulas, dropdowns and highlights carry over.
The file opens locally on your device — nothing is uploaded, and you own the copy outright.
Preschool Attendance Log
About this template
It is built for people who want results without another subscription: preschools logging daily attendance. It is completely free — copy it and it is yours to keep. Because it is a plain spreadsheet, you own your data outright and can shape every column to how you actually work.
Review evidence
What to verify before choosing Preschool Attendance Log
Use the review criteria below to decide whether this template fits your workflow.
Often worth considering when
- +Preschools logging daily attendance
- +Anyone keeping ratio records
Pause before choosing when
- -Digital check-in kiosks
- -Automated parent alerts
About Preschool
Why people consider this option
- +Track enrollment, tuition, and attendance without paid software
- +Keep every child and family record in a file you own
- +Know ratios and tuition collected at a glance
What to review before acting
- -No parent app or automated billing without a tool
- -Multi-room schools eventually need childcare software
Trust FAQ
Questions people ask before copying a template
Does the Preschool Attendance Log work in both Google Sheets and Excel?
Yes. It is built with standard functions and no macros, so it opens and works the same in Google Sheets or Microsoft Excel — on desktop or your phone.
Is the Preschool Attendance Log really free?
Yes, it is completely free to copy and keep. There is no account, paywall, or trial.
What does the Preschool Attendance Log track?
It tracks children, date, in, out, ratio. The workbook comes with these columns plus the formulas, dropdowns and highlights already set up. Replace the sample rows and the totals update as you go.