Review criteria
- +Outreach and booking status per guest
- +Record date and prep checklist
- +Post-release promo tracking
- +Works in Google Sheets and Excel
Podcast Guest Tracker in Podcasting
The Podcast Guest Tracker is a copy-ready spreadsheet for podcasting that tracks guests, outreach, status, record date, promo. It opens unchanged in both Google Sheets and Excel, needs no add-ons or macros, and takes under 10 minutes to set up.
Last updated: August 2026
Excel workbook · opens in Google Sheets · 3 tabs · no sign-up
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What’s inside “Podcast Guest Tracker”
Tabs: How to use · Guests · ShowFormat: Excel (.xlsx) · opens in Google SheetsSetup: Under 10 minutesColumns: 11
Columns (grey = calculated for you)
- Guest
- Topic
- Contact / via
- Outreach date
- Status
- Record date
- Prep doc sent
- Release form
- Publish date
- Promo assets sent
- Next action
- Open the Guests tab and replace the sample rows with your own — one row per entry. Formulas fill in automatically for new rows.
- Next action tells you what each guest needs: follow-ups after 7 days, prep docs once booked, promo assets after publishing.
- Get a signed release before publishing each episode.
- Using Google Sheets? Upload the file to Google Drive, then open it with Google Sheets (or File → Import in an open sheet). Formulas, dropdowns and highlights carry over.
The file opens locally on your device — nothing is uploaded, and you own the copy outright.
Podcast Guest Tracker
About this template
It is built for people who want results without another subscription: interview podcasters booking guests. It is completely free — copy it and it is yours to keep. Because it is a plain spreadsheet, you own your data outright and can shape every column to how you actually work.
Review evidence
What to verify before choosing Podcast Guest Tracker
Use the review criteria below to decide whether this template fits your workflow.
Often worth considering when
- +Interview podcasters booking guests
- +Anyone tracking outreach and follow-up
Pause before choosing when
- -Email automation
- -Calendar scheduling
About Podcasting
Why people consider this option
- +Plan episodes and guests without paid podcast software
- +Keep a publishing pipeline so nothing slips
- +Track a launch from idea to live
What to review before acting
- -No hosting or audio editing built in
- -Manual entry per episode
Trust FAQ
Questions people ask before copying a template
Does the Podcast Guest Tracker work in both Google Sheets and Excel?
Yes. It is built with standard functions and no macros, so it opens and works the same in Google Sheets or Microsoft Excel — on desktop or your phone.
Is the Podcast Guest Tracker really free?
Yes, it is completely free to copy and keep. There is no account, paywall, or trial.
What does the Podcast Guest Tracker track?
It tracks guests, outreach, status, record date, promo. The workbook comes with these columns plus the formulas, dropdowns and highlights already set up. Replace the sample rows and the totals update as you go.