Review criteria
- +Authorization by payer and scan
- +Requested vs. approved status
- +Expiration date
- +Pending and expiring flags
Imaging Authorization Tracker in Medical Imaging Center
The Imaging Authorization Tracker is a copy-ready spreadsheet for medical imaging center that tracks auths, patient, payer, scan, status. It opens unchanged in both Google Sheets and Excel, needs no add-ons or macros, and takes about 15 minutes to set up.
Last updated: August 2026
Excel workbook · opens in Google Sheets · 3 tabs · no sign-up
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What’s inside “Imaging Authorization Tracker”
Tabs: How to use · Authorizations · SummaryFormat: Excel (.xlsx) · opens in Google SheetsSetup: About 15 minutesColumns: 10
Columns (grey = calculated for you)
- Requested
- Patient ref
- Payer
- Exam
- CPT
- Scheduled for
- Status
- Auth #
- Auth expires
- Days pending
- Open the Authorizations tab and replace the sample rows with your own — one row per entry. Formulas fill in automatically for new rows.
- Front-office use: patient references and auth numbers only; clinical notes go through the payer portal.
- Days pending turns amber after 5 days: escalate before the scheduled date. Auth expires turns red if the exam slips past it.
- Using Google Sheets? Upload the file to Google Drive, then open it with Google Sheets (or File → Import in an open sheet). Formulas, dropdowns and highlights carry over.
The file opens locally on your device — nothing is uploaded, and you own the copy outright.
Imaging Authorization Tracker
About this template
It is built for people who want results without another subscription: front offices tracking prior authorizations. The whole template is free to copy — there is no paid tier. Because it is a plain spreadsheet, you own your data outright and can shape every column to how you actually work.
Review evidence
What to verify before choosing Imaging Authorization Tracker
Use the review criteria below to decide whether this template fits your workflow.
Often worth considering when
- +Front offices tracking prior authorizations
- +Anyone avoiding unauthorized scans
Pause before choosing when
- -Images, reports, or PHI
- -Payer portal integration
About Medical Imaging Center
Why people consider this option
- +Track scheduling, authorizations, and billing without paid software
- +Keep front-office scheduling and A/R in a file you own
- +Know scanner utilization and outstanding claims
What to review before acting
- -Front-office use only — not for images, reports, or PHI
- -Growing centers eventually need RIS software
Trust FAQ
Questions people ask before copying a template
Does the Imaging Authorization Tracker work in both Google Sheets and Excel?
Yes. It is built with standard functions and no macros, so it opens and works the same in Google Sheets or Microsoft Excel — on desktop or your phone.
Is the Imaging Authorization Tracker really free?
The core template is free to copy and use. There is no paid tier — download the Excel workbook, replace the sample rows with your own, and you are ready to work.
What does the Imaging Authorization Tracker track?
It tracks auths, patient, payer, scan, status. The workbook comes with these columns plus the formulas, dropdowns and highlights already set up. Replace the sample rows and the totals update as you go.