Review criteria
- +PM by unit and interval
- +Miles or time based
- +Last-done and next-due
- +Overdue highlighting
Fleet PM Scheduler in Fleet Maintenance
The Fleet PM Scheduler is a copy-ready spreadsheet for fleet maintenance that tracks pms, unit, interval, last, next due. It opens unchanged in both Google Sheets and Excel, needs no add-ons or macros, and takes about 15 minutes to set up.
Last updated: August 2026
Excel workbook · opens in Google Sheets · 2 tabs · no sign-up
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What’s inside “Fleet PM Scheduler”
Tabs: How to use · PM scheduleFormat: Excel (.xlsx) · opens in Google SheetsSetup: About 15 minutesColumns: 10
Columns (grey = calculated for you)
- Unit
- PM service
- Interval (miles)
- Last done (miles)
- Current miles
- Interval (days)
- Last done (date)
- Next due (miles)
- Miles left
- Next due (date)
- Open the PM schedule tab and replace the sample rows with your own — one row per entry. Formulas fill in automatically for new rows.
- Each PM is a row with both a mileage and a time interval; whichever comes first wins. Use a huge mileage (999999) for time-only items like DOT annuals.
- Update Current miles weekly. Miles left goes amber within 500 miles and red when overdue; Next due (date) turns red when the date passes.
- Using Google Sheets? Upload the file to Google Drive, then open it with Google Sheets (or File → Import in an open sheet). Formulas, dropdowns and highlights carry over.
The file opens locally on your device — nothing is uploaded, and you own the copy outright.
Fleet PM Scheduler
About this template
It is built for people who want results without another subscription: fleets scheduling preventive maintenance. The whole template is free to copy — there is no paid tier. Because it is a plain spreadsheet, you own your data outright and can shape every column to how you actually work.
Review evidence
What to verify before choosing Fleet PM Scheduler
Use the review criteria below to decide whether this template fits your workflow.
Often worth considering when
- +Fleets scheduling preventive maintenance
- +Anyone avoiding missed PMs
Pause before choosing when
- -Automated reminders
- -Telematics odometer feeds
About Fleet Maintenance
Why people consider this option
- +Track vehicles, PM schedules, and costs without paid software
- +Keep every unit and work record in a file you own
- +Know your cost per mile and per unit
What to review before acting
- -No telematics or fuel-card integration without a tool
- -Bigger fleets need real fleet software
Trust FAQ
Questions people ask before copying a template
Does the Fleet PM Scheduler work in both Google Sheets and Excel?
Yes. It is built with standard functions and no macros, so it opens and works the same in Google Sheets or Microsoft Excel — on desktop or your phone.
Is the Fleet PM Scheduler really free?
The core template is free to copy and use. There is no paid tier — download the Excel workbook, replace the sample rows with your own, and you are ready to work.
What does the Fleet PM Scheduler track?
It tracks pms, unit, interval, last, next due. The workbook comes with these columns plus the formulas, dropdowns and highlights already set up. Replace the sample rows and the totals update as you go.