Review criteria
- +Cast and crew call times
- +Location, scene, and weather rows
- +Contact and emergency info block
- +Works in Google Sheets and Excel
Call Sheet in Film Production
The Call Sheet is a copy-ready spreadsheet for film production that tracks cast, crew, call times, locations, scenes. It opens unchanged in both Google Sheets and Excel, needs no add-ons or macros, and takes about 10 minutes to set up.
Last updated: August 2026
Excel workbook · opens in Google Sheets · 3 tabs · no sign-up
Try it before you download
Live preview of “Call Sheet”
Change any white cell; grey cells recalculate the way they will in Excel or Google Sheets. Nothing you type leaves this page.
Loading preview…
you type calculated needs attention getting close
Get this template
What’s inside “Call Sheet”
Tabs: How to use · Call times · DayFormat: Excel (.xlsx) · opens in Google SheetsSetup: About 10 minutesColumns: 8
Columns (grey = calculated for you)
- Department
- Name
- Role
- Call time
- Phone
- Scenes
- Notes
- Before crew call (min)
- Open the Call times tab and replace the sample rows with your own — one row per entry. Formulas fill in automatically for new rows.
- The Day sheet holds production, location, times and safety info; the Call times sheet lists everyone with their call.
- Send the call sheet the evening before and confirm receipt; always include the nearest hospital.
- Using Google Sheets? Upload the file to Google Drive, then open it with Google Sheets (or File → Import in an open sheet). Formulas, dropdowns and highlights carry over.
The file opens locally on your device — nothing is uploaded, and you own the copy outright.
Call Sheet
About this template
It is built for people who want results without another subscription: producers issuing daily call sheets. The whole template is free to copy — there is no paid tier. Because it is a plain spreadsheet, you own your data outright and can shape every column to how you actually work.
Review evidence
What to verify before choosing Call Sheet
Use the review criteria below to decide whether this template fits your workflow.
Often worth considering when
- +Producers issuing daily call sheets
- +Small crews coordinating a shoot day
Pause before choosing when
- -Auto-distribution to crew apps
- -Union compliance checks
About Film Production
Why people consider this option
- +Budget a shoot and build call sheets without paid production software
- +Keep every line item and shot in a file you control
- +Share schedules with cast and crew instantly
What to review before acting
- -No scheduling automation or industry forms without a tool
- -Large productions need dedicated film software
Trust FAQ
Questions people ask before copying a template
Does the Call Sheet work in both Google Sheets and Excel?
Yes. It is built with standard functions and no macros, so it opens and works the same in Google Sheets or Microsoft Excel — on desktop or your phone.
Is the Call Sheet really free?
The core template is free to copy and use. There is no paid tier — download the Excel workbook, replace the sample rows with your own, and you are ready to work.
What does the Call Sheet track?
It tracks cast, crew, call times, locations, scenes. The workbook comes with these columns plus the formulas, dropdowns and highlights already set up. Replace the sample rows and the totals update as you go.