Review criteria
- +Paper and ink counts with low flags
- +Reorder-point alerts
- +Cost and supplier columns
- +Usage tracking
Print Shop Inventory Tracker in Commercial Printer
The Print Shop Inventory Tracker is a copy-ready spreadsheet for commercial printer that tracks stock, ink, supplies, on-hand, reorder. It opens unchanged in both Google Sheets and Excel, needs no add-ons or macros, and takes about 15 minutes to set up.
Last updated: August 2026
Excel workbook · opens in Google Sheets · 3 tabs · no sign-up
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What’s inside “Print Shop Inventory Tracker”
Tabs: How to use · Inventory · TotalsFormat: Excel (.xlsx) · opens in Google SheetsSetup: About 15 minutesColumns: 11
Columns (grey = calculated for you)
- Stock / supply
- Category
- Supplier
- On hand
- Reorder at
- Unit cost
- Retail price
- Unit
- Margin
- Stock value
- Stock status
- Open the Inventory tab and replace the sample rows with your own — one row per entry. Formulas fill in automatically for new rows.
- Count stock weekly; specialty papers can take days to arrive, so set their reorder points higher.
- Retail is blank because supplies are used on jobs; Stock value shows what is tied up on the shelves.
- Using Google Sheets? Upload the file to Google Drive, then open it with Google Sheets (or File → Import in an open sheet). Formulas, dropdowns and highlights carry over.
The file opens locally on your device — nothing is uploaded, and you own the copy outright.
Print Shop Inventory Tracker
About this template
It is built for people who want results without another subscription: shops tracking paper and ink stock. The whole template is free to copy — there is no paid tier. Because it is a plain spreadsheet, you own your data outright and can shape every column to how you actually work.
Review evidence
What to verify before choosing Print Shop Inventory Tracker
Use the review criteria below to decide whether this template fits your workflow.
Often worth considering when
- +Shops tracking paper and ink stock
- +Anyone running out of a house stock
Pause before choosing when
- -Automated supplier ordering
- -Barcode scanning
About Commercial Printer
Why people consider this option
- +Quote and track print jobs without a full print MIS
- +Keep your stock and job costs in a file you own
- +Quote print runs the same way every time
What to review before acting
- -No prepress or web-to-print without a tool
- -High-volume shops need print MIS software
Trust FAQ
Questions people ask before copying a template
Does the Print Shop Inventory Tracker work in both Google Sheets and Excel?
Yes. It is built with standard functions and no macros, so it opens and works the same in Google Sheets or Microsoft Excel — on desktop or your phone.
Is the Print Shop Inventory Tracker really free?
The core template is free to copy and use. There is no paid tier — download the Excel workbook, replace the sample rows with your own, and you are ready to work.
What does the Print Shop Inventory Tracker track?
It tracks stock, ink, supplies, on-hand, reorder. The workbook comes with these columns plus the formulas, dropdowns and highlights already set up. Replace the sample rows and the totals update as you go.