Review criteria
- +Fee split by phase per project
- +Billed vs. remaining fee
- +Add-service and reimbursable columns
- +Works in Google Sheets and Excel
Design Fee Tracker in Architecture Firm
The Design Fee Tracker is a copy-ready spreadsheet for architecture firm that tracks projects, contract fee, phase split, billed, remaining. It opens unchanged in both Google Sheets and Excel, needs no add-ons or macros, and takes about 15 minutes to set up.
Last updated: August 2026
Excel workbook · opens in Google Sheets · 3 tabs · no sign-up
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What’s inside “Design Fee Tracker”
Tabs: How to use · Fees by phase · Fee summaryFormat: Excel (.xlsx) · opens in Google SheetsSetup: About 15 minutesColumns: 10
Columns (grey = calculated for you)
- Project
- Phase
- Phase fee
- % complete
- Billed to date
- Additional services
- Reimbursables
- Earned
- Remaining fee
- Ready to bill
- Open the Fees by phase tab and replace the sample rows with your own — one row per entry. Formulas fill in automatically for new rows.
- Split each project's contract fee by phase (a common split is SD 15%, DD 20%, CD 40%, Bidding 5%, CA 20%).
- Update % complete monthly. Ready to bill shows earned fee you haven't invoiced yet (amber).
- Using Google Sheets? Upload the file to Google Drive, then open it with Google Sheets (or File → Import in an open sheet). Formulas, dropdowns and highlights carry over.
The file opens locally on your device — nothing is uploaded, and you own the copy outright.
Design Fee Tracker
About this template
It is built for people who want results without another subscription: firms managing fee against phases. The whole template is free to copy — there is no paid tier. Because it is a plain spreadsheet, you own your data outright and can shape every column to how you actually work.
Review evidence
What to verify before choosing Design Fee Tracker
Use the review criteria below to decide whether this template fits your workflow.
Often worth considering when
- +Firms managing fee against phases
- +Anyone tracking billed vs. remaining fee
Pause before choosing when
- -Automatic invoicing
- -Accounting integration
About Architecture Firm
Why people consider this option
- +Track projects, fees, and time without paid practice software
- +Watch fees earned vs. billed by phase
- +See utilization across the team
What to review before acting
- -No CAD or BIM integration built in
- -Growing firms need dedicated practice software
Trust FAQ
Questions people ask before copying a template
Does the Design Fee Tracker work in both Google Sheets and Excel?
Yes. It is built with standard functions and no macros, so it opens and works the same in Google Sheets or Microsoft Excel — on desktop or your phone.
Is the Design Fee Tracker really free?
The core template is free to copy and use. There is no paid tier — download the Excel workbook, replace the sample rows with your own, and you are ready to work.
What does the Design Fee Tracker track?
It tracks projects, contract fee, phase split, billed, remaining. The workbook comes with these columns plus the formulas, dropdowns and highlights already set up. Replace the sample rows and the totals update as you go.