Review criteria
- +Vendors grouped by category
- +Contact and pricing columns
- +In-house rating and notes
- +Shareable read-only with couples
Preferred Vendor List in Wedding Venue
The Preferred Vendor List is a copy-ready spreadsheet for wedding venue that tracks vendors, category, contact, rating, notes. It opens unchanged in both Google Sheets and Excel, needs no add-ons or macros, and takes under 10 minutes to set up.
Last updated: August 2026
Excel workbook · opens in Google Sheets · 2 tabs · no sign-up
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What’s inside “Preferred Vendor List”
Tabs: How to use · VendorsFormat: Excel (.xlsx) · opens in Google SheetsSetup: Under 10 minutesColumns: 8
Columns (grey = calculated for you)
- Vendor
- Category
- Contact
- Starting price
- COI on file
- Events worked here
- Rating (1-5)
- Notes
- Open the Vendors tab and replace the sample rows with your own — one row per entry. Formulas fill in automatically for new rows.
- Keep insurance certificates (COI) current for every vendor who works on site.
- Ratings and notes come from your coordinators after each event; share the list with couples as a starting point.
- Using Google Sheets? Upload the file to Google Drive, then open it with Google Sheets (or File → Import in an open sheet). Formulas, dropdowns and highlights carry over.
The file opens locally on your device — nothing is uploaded, and you own the copy outright.
Preferred Vendor List
About this template
It is built for people who want results without another subscription: venues maintaining a preferred-vendor list. It is completely free — copy it and it is yours to keep. Because it is a plain spreadsheet, you own your data outright and can shape every column to how you actually work.
Review evidence
What to verify before choosing Preferred Vendor List
Use the review criteria below to decide whether this template fits your workflow.
Often worth considering when
- +Venues maintaining a preferred-vendor list
- +Coordinators recommending caterers and DJs
Pause before choosing when
- -Vendor booking and payments
- -Public directory hosting
About Wedding Venue
Why people consider this option
- +Track bookings, quotes, and vendors without paid venue software
- +Keep your event calendar and revenue in a file you own
- +Quote packages consistently every time
What to review before acting
- -No online booking or e-signatures without a tool
- -High-volume venues need event-management software
Trust FAQ
Questions people ask before copying a template
Does the Preferred Vendor List work in both Google Sheets and Excel?
Yes. It is built with standard functions and no macros, so it opens and works the same in Google Sheets or Microsoft Excel — on desktop or your phone.
Is the Preferred Vendor List really free?
Yes, it is completely free to copy and keep. There is no account, paywall, or trial.
What does the Preferred Vendor List track?
It tracks vendors, category, contact, rating, notes. The workbook comes with these columns plus the formulas, dropdowns and highlights already set up. Replace the sample rows and the totals update as you go.