Review criteria
- +Occupancy, ADR, and RevPAR by day
- +Month-over-month comparison
- +Trend view
- +Works in Google Sheets and Excel
Hotel Occupancy & RevPAR in Small Hotel & Motel
The Hotel Occupancy & RevPAR is a copy-ready spreadsheet for small hotel & motel that tracks days, rooms, occupied, adr, revpar. It opens unchanged in both Google Sheets and Excel, needs no add-ons or macros, and takes about 10 minutes to set up.
Last updated: August 2026
Excel workbook · opens in Google Sheets · 3 tabs · no sign-up
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What’s inside “Hotel Occupancy & RevPAR”
Tabs: How to use · Daily · PeriodFormat: Excel (.xlsx) · opens in Google SheetsSetup: About 10 minutesColumns: 8
Columns (grey = calculated for you)
- Date
- Rooms available
- Rooms sold
- Room revenue
- Occupancy
- ADR
- RevPAR
- Weekday
- Open the Daily tab and replace the sample rows with your own — one row per entry. Formulas fill in automatically for new rows.
- Enter rooms sold and room revenue nightly from your PMS night audit; out-of-order rooms come off Rooms available.
- RevPAR (revenue per available room) balances rate and occupancy; watch it more than either alone.
- Using Google Sheets? Upload the file to Google Drive, then open it with Google Sheets (or File → Import in an open sheet). Formulas, dropdowns and highlights carry over.
The file opens locally on your device — nothing is uploaded, and you own the copy outright.
Hotel Occupancy & RevPAR
About this template
It is built for people who want results without another subscription: small hotels tracking key metrics. The whole template is free to copy — there is no paid tier. Because it is a plain spreadsheet, you own your data outright and can shape every column to how you actually work.
Review evidence
What to verify before choosing Hotel Occupancy & RevPAR
Use the review criteria below to decide whether this template fits your workflow.
Often worth considering when
- +Small hotels tracking key metrics
- +Anyone watching ADR and RevPAR
Pause before choosing when
- -PMS or revenue-management sync
- -Dynamic pricing
About Small Hotel & Motel
Why people consider this option
- +Track reservations, occupancy, and housekeeping without paid software
- +Watch occupancy, ADR, and RevPAR
- +Keep housekeeping organized
What to review before acting
- -No channel manager or online booking
- -Growing properties eventually need a PMS
Trust FAQ
Questions people ask before copying a template
Does the Hotel Occupancy & RevPAR work in both Google Sheets and Excel?
Yes. It is built with standard functions and no macros, so it opens and works the same in Google Sheets or Microsoft Excel — on desktop or your phone.
Is the Hotel Occupancy & RevPAR really free?
The core template is free to copy and use. There is no paid tier — download the Excel workbook, replace the sample rows with your own, and you are ready to work.
What does the Hotel Occupancy & RevPAR track?
It tracks days, rooms, occupied, adr, revpar. The workbook comes with these columns plus the formulas, dropdowns and highlights already set up. Replace the sample rows and the totals update as you go.