Review criteria
- +Shot list with location and timing
- +Gear checklist per shoot
- +Day-of timeline to share with clients
- +Works in Google Sheets and Excel
Photo Shoot Planner in Photography
A suggested spreadsheet layout for photography work, tracking shots, locations, times, gear, client notes.
Last updated: August 2026
We haven’t built a ready-made workbook for this one yet. The templates below do the same job, with formulas and sample data, and you can download them today. The suggested columns are further down if you’d rather build your own.
Working templates you can use today
Real Excel workbooks with formulas, dropdowns and sample data. Try each one in your browser before downloading.
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Build your own
Suggested columns for “Photo Shoot Planner”
Format: No ready-made file yet (column guide)Columns: 5
Columns to start with
- Shots
- Locations
- Times
- Gear
- Client Notes
- Copy the column list and paste it into cell A1 of a new Google Sheet or Excel workbook.
- Split it into columns: Google Sheets Data → Split text to columns; Excel Data → Text to Columns (comma).
- Or skip the setup and start from one of the working templates on this page.
Review evidence
What to verify before choosing Photo Shoot Planner
Use the review criteria below to decide whether this template fits your workflow.
Often worth considering when
- +Photographers planning detailed shoots
- +Anyone coordinating shot lists with clients
Pause before choosing when
- -On-location tethered capture
- -RAW file management
About Photography
Why people consider this option
- +Plan shoots and track clients without paid studio software
- +Know your gear, bookings, and what each job is worth
- +Share shot lists and timelines with clients
What to review before acting
- -No online booking or contract e-signing built in
- -Manual entry per booking
Trust FAQ
Questions people ask before copying a template
Does the Photo Shoot Planner work in both Google Sheets and Excel?
Yes. It is built with standard functions and no macros, so it opens and works the same in Google Sheets or Microsoft Excel — on desktop or your phone.
Is the Photo Shoot Planner really free?
The core template is free to copy and use. There is no paid tier — copy the suggested columns into a new sheet, or start from one of the working templates on this page.
What does the Photo Shoot Planner track?
It tracks shots, locations, times, gear, client notes. The suggested columns are listed in order; add totals or highlights with basic formulas like SUM once your data is in.